Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 28, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mark III Systems Incorporated, through the
Department of Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-CPO-
4419, for data storage, data communications, and networking equipment and related services; providing for
the expenditure of funds therefor; and providing an effective date (File 8028 – awarded to Mark III Systems
Incorporated, in the five (5) year not-to-exceed amount of $270,000.00).
INFORMATION/BACKGROUND
The City of Denton uses Veeam Enterprise Backup Solutions to backup all of the servers, databases, and
data files used to support business applications. This allows the City to backup digital data and restore it to
a previous state before an event that caused a potential data loss. Backups are used not only for the recovery
of accidental removal or changes to files but also for disaster recovery and protection from security issues.
Veeam Enterprise Backup Solution is used to back all virtual and physical devices, including critical
desktops. This contract will be used for additional purchases as we expand our technology footprint as well
for support and maintenance.
Below is a table of DIR Co-op contracts that offer the Veeam Enterprise Backup Solution with different
vendors and the discounts they offer. DIR-CPO-4419 with Mark III Systems Incorporated offered the
highest discounts and was selected for the best value to the City.
Co-Op Contracts
Offered for Veeam
Software %
Discount
Storage % Discount Maintenance & Support %
Discount
DIR-CPO-4419 15% 10% 5% (including training)
DIR-TSO-4120 N/A N/A 5%
DIR-TSO-4315 10.66 % N/A 3%
Contract Term Estimated Annual Spend
Year 1 $50,000.00
Year 2 $50,000.00
Year 3 $50,000.00
Year 4 $50,000.00
Year 5 $50,000.00
Contingency $20,000.00
Total $270,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Mark III Systems Incorporated, for data storage, data communications and
networking equipment, and related services, in a five (5) year not-to-exceed amount of $270,000.
PRINCIPAL PLACE OF BUSINESS
Mark III Systems Incorporated
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This DIR contract expires on November 4, 2024.
FISCAL INFORMATION
These items and services will be funded through Technology Services Operating Infrastructure budget
830200.7804. Requisitions will be entered on an as-needed basis. The budgeted amount for this item is
$270,000. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.