Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 28, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Casco Industries, Inc., through the Buy Board
Cooperative Purchasing Contract # 603-20, for turnout gear, protective clothing, and rescue gear for the
Fire Department; providing for the expenditure of funds therefor; and providing an effective date (File 8053
- awarded to Casco Industries, Inc., in the not-to-exceed amount of $406,727.00).
INFORMATION/BACKGROUND
The Fire Department is responsible for providing personal protective equipment (PPE) to all Operations
personnel who enter hazardous environments including fires, hazardous materials incidents, and motor
vehicle collisions. PPE commonly referred to as “bunker gear” or “turn-out” gear, is designed to protect the
upper and lower body, excluding the head, hands, and feet, against adverse environmental effects. All
materials and construction must meet or exceed National Fire Protection Association (NFPA) Standard
1971 and Occupational Safety and Health Administration (OSHA) standards for structural firefighting
protective clothing.
Firefighters are custom-fitted and assigned a set of PPE. The gear is replaced every five years as required
by NFPA 1971. The Department currently has a strict scheduled replacement program that varies from an
average of 20 sets of gear being replaced each year to a bulk replacement of 50 sets in a year. An inventory
of extra gear has been assembled to replace individual pieces as needed. If a needed piece is not in inventory,
a replacement can be ordered. This practice saves time and money by not having to replace an entire set.
Individual pieces of PPE from one brand are not interchangeable with another brand due to the exclusive
fit and assembly of gear.
The Fire Department currently has 192 members. Seven new members have recently been hired, and 15
members are projected to be hired over the next fiscal year. Each set of PPE includes bunker gear (coat and
pants), gloves, hoods, boots, and helmets as shown in the chart below.
PPE PRICING
Rapid Ship Bunker Gear $ 2,807.52
Athletix Bunker Gear $ 4,025.00
Gloves $ 128.82
Hood $ 79.59
Boots $ 410.54
Helmet $ 365.68
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The Buy Board contract includes a 25% discount on Turnout Gear and a 10-45% discount on Protective
Clothing and Rescue Gear. The agreement, Contract Number #603-20, began 4/1/2020 with a termination
date of 3/31/2023.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Casco Industries Inc., for turnout gear, protective clothing, and rescue gear for the
Fire Department, in a not-to-exceed amount of $406,727.
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires on March 31, 2023.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Contract Items and Pricing
Exhibit 3: Coop Pricing
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.