Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: July 19, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Vulcan, Inc., for traffic signs and accessories for
the Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8001
– awarded to Vulcan, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $1,500,000.00).
INFORMATION/BACKGROUND
This Invitation for Bid (IFB) is for traffic signs and accessories including posts, barricades, safety netting,
cones, warning light flashers, sign bases, and glass beads. The items are stocked by the City of Denton’s
Warehouse and sold to various field service departments as needed. Most of the items are used to provide
traffic control devices in work zones. The sign blanks and posts are utilized by the Traffic Department to
replace or install new roadway signs.
Project Description Estimated 5-Year Expenditure
Stock Items - 5 Year Spend $ 1,250,000.00
Contingency $ 250,000.00
Total: $ 1,500,000.00
Invitation for Bids was sent to 201 prospective suppliers of this item, including 13 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Three (3) bids were received with two (2) being responsive. The lowest
bid was received by Vulcan, Inc.
NIGP Code Used for Solicitation: 801 – Signs, Sign Materials, Sign
Making Equipment, and Related
Supplies
Notifications sent for Solicitation sent in IonWave: 201
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 95
Responses from Solicitation: 3
Responses Meeting Specifications: 2
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Vulcan, Inc., for traffic signs and accessories for the Warehouse, in a one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,500,000.
PRINCIPAL PLACE OF BUSINESS
Vulcan, Inc.
Foley, AL
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from the Warehouse Capital account 800100.6801. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $1,500,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.