Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: July 19, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Sustainability Solutions
Group USA, Inc., for the development of a Climate Action Adaptation Plan; providing for the expenditure
of funds therefor; and providing an effective date (RFP 7996 – awarded to Sustainability Solutions Group
USA, Inc., in the not-to-exceed amount of $132,000.00).
INFORMATION/BACKGROUND
Sustainability is a high priority in the City of Denton. The Simply Sustainable Framework (SSF) and the
Sustainability Framework Advisory Committee (SFAC) inform and provide guidance for making our
community more sustainable. The Sustainability Framework Fund created in August 2021 provides funding
to supplement the implementation and related tasks of the SSF. The SFAC recommended several actions
and programs to the City Council, via the SSF Workplan which was approved in April 2022.
Request for Proposals for a Climate Action and Adaption Plan were solicited using the City’s formal
solicitation process. Sustainability Solutions Group was selected by the evaluation committee.
Tasks will include:
• Evaluating existing information and identifying gaps
• Developing a Community Engagement Plan
o Pre-Engagement Planning
o Engagement Materials
o Community workshops/Focus Groups
o Surveys
o Webinars
• Data Collection and Modeling
• Develop Catalog of Actions, Targets, and Policies
o Engagement
▪ Crowdsourcing Action Survey
o Low Carbon Scenario
o SFAC workshop
o Financial and Economic Analysis
o Co-benefits, Co-harms and Equity Analysis
• Actions Progress Monitoring Framework
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• Draft Final Climate Action Plan
o SFAC
o City Council
• Implementation Framework
• Final Plan
Request for Proposals was sent to 782 prospective suppliers, including 31 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Sustainability Solutions Group USA, Inc. was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 918 - (Service Only) - Consulting
Services
Notifications sent for Solicitation sent in IonWave: 782
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 94
SBE-Small Business Enterprise Invitations sent out: 341
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with Sustainability Solutions Group USA, Inc., for the development of a Climate Action
Adaptation Plan, in a not-to-exceed amount of $132,000.
PRINCIPAL PLACE OF BUSINESS
Sustainability Solutions Group USA, Inc.
Albany, NY
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date of May 2023.
FISCAL INFORMATION
These services will be funded from the Sustainability Framework Fund 280100.8411. Requisition #155991
has been entered into the Purchasing software system in the amount of $132,000. The budgeted amount for
this item is $132,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Katherine Barnett, 940-349-8202.
Legal point of contact: Marcella Lunn at 940-349-8333.