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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement DCM: David Gaines DATE: August 2, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a Professional Services Agreement between the City of Denton and Parkhill, Smith & Cooper, Inc., amending the contract approved by Purchasing on October 23, 2020, in the not-to-exceed amount of $43,490.00, said first amendment to provide Moseley Road Erosion Maintenance for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7109-013 – providing for an additional first amendment expenditure amount not-to-exceed $130,900.00, for a total contract amount not-to-exceed $174,390.00). The Public Utilities Board recommends approval (6 - 0). INFORMATION/BACKGROUND On October 23, 2020, the City entered into a Contract with Parkhill, Smith & Cooper, Inc. for the Moseley Road Erosion Maintenance. Since that time, the 60% design deliverable was submitted to the City on February 5, 2021, and subsequently, the project was put on hold for approximately 12 months, leading to labor cost increases, and costs associated with restarting the project, not anticipated in the original proposal. The final plan set was submitted to the City on April 28, 2022. Parkhill, Smith & Cooper, Inc. has been asked to provide additional engineering services for the construction phase, which are required by the Texas Commission on Environmental Quality rules for landfill cover construction. The purpose of this contract amendment is to provide additional engineering services for the construction phase. 1. Texas Commission on Environmental Quality (TCEQ) Authorization 2. Design & Bidding 3. Construction Administration 4. Borrow Soil Source Evaluation 5. Construction Quality Assurance – Soils testing 6. Construction Quality Assurance – Survey Verification 7. TCEQ Completion Report PRIOR ACTION/REVIEW (Council, Boards, Commissions) On October 23, 2020, Purchasing approved a contract with Parkhill, Smith & Cooper, Inc., in the not-to- exceed amount of $43,490. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com On July 25, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award Amendment No. 1 with Parkhill, Smith & Cooper, Inc., for Moseley Road Erosion Maintenance for the Solid Waste Department, in a not-to-exceed amount of $130,900, for a total amended contract amount of $174,390. PRINCIPAL PLACE OF BUSINESS Parkhill, Smith & Cooper, Inc. Lubbock, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date by December of 2023. FISCAL INFORMATION These services will be funded from the Solid Waste Department account 660893595.1360.40100. Purchase Order #194780 will be revised to include the first amendment amount of $130,900. The total amount of this contract is $174,390. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Contract Exhibit 3: Ordinance and Amendment 1 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Randall Morris, 940-349-8049. Legal point of contact: Marcella Lunn at 940-349-8333.