Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: August 2, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Freese and Nichols, Inc., amending the contract approved by Purchasing on October 8, 2021,
in the not-to-exceed amount of $47,850.00; said first amendment to provide additional on-call stormwater
services for the Capital Projects/Engineering Department; providing for the expenditure of funds therefor;
and providing an effective date (File 7599-002 – providing for an additional first amendment expenditure
amount not-to-exceed $93,000.00, with the total contract amount not-to-exceed $140,850.00).
INFORMATION/BACKGROUND
An on-call contract with Freese and Nichols was executed on 10/8/2021 to assist the City with issues
requiring stormwater expertise after the departure of the City’s Stormwater Engineer. The original contract
was structured to not-to-exceed $47,850. This contract is intended to provide various stormwater
engineering support services to City departments until the Stormwater Engineer position is filled. The City
has utilized this contract for routine items such as development review, review of Federal Emergency
Management Agency (FEMA) submittals for floodplain revisions, operations and maintenance
recommendations, etc.
This contract is also being used to assist on larger-scale projects, such as the Community Rating System
(CRS) cycle verification visit. The CRS is a voluntary incentive program that recognizes and encourages
community floodplain management practices that exceed the minimum requirements of the National Flood
Insurance Program (NFIP). By participating in this program, the City is able to secure a percentage
reduction in flood insurance premiums for residents. With the assistance of Freese and Nichols, the Capital
Projects/Engineering Department is working to improve the City’s CRS score and decrease flood insurance
premiums for residents. These items have largely depleted the initial contract funding, and the City has not
yet received any qualified applicants for the Stormwater Engineer position. This contract value now needs
to be increased due to the Stormwater Engineer position remaining vacant longer than anticipated.
This first amendment will ensure that important projects such as the CRS continue to move forward and
that the Capital Projects/Engineering Department will continue to be able to provide stormwater expertise
when needed for the City. Capital Projects/Engineering requests to add an additional $93,000 to the total
contract amount. This amount is estimated to cover services through October 2023.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2021, Purchasing approved the Professional Services Agreement with Freese and Nichols,
Inc., in the not-to-exceed amount of $47,850.
On August 8, 2022, this item will go to the Public Utilities Board (PUB) for recommendation.
RECOMMENDATION
Award Amendment No. 1 with Freese and Nichols, Inc., for additional on-call stormwater engineering
services for the Capital Projects/Engineering Department, in a not-to-exceed amount of $93,000, for a total
amended contract amount of $140,850.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will provide on-call stormwater services until October 2023.
FISCAL INFORMATION
These services will be funded from Flood Assessment account 840500.7879. Purchase Order #198022 will
be revised in the amount of $50,000. The total amount of this contract is $140,850.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract
Exhibit 3: Ordinance and First Amendment
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Linder, 940-349-8942.
Legal point of contact: Marcella Lunn at 940-349-8333.