Exhibit 1 - Agenda Information Sheet - CO 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: August 16, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 1 to the contract between the City of Denton and Pavecon
Public Works LP, for the construction of the 2020 Street Bundle Sector I Project for the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (CSP 7803 – Change Order
No. 1, in the not-to-exceed amount of $378,258.72, for a total contract award aggregated to $4,158,333.95).
The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
The 2020 Street Bundle Sector I Project is a portion of the 2020 Street Bundle, which includes street
segments funded from the 2012 and 2014 Bond Program. Project construction includes a new curb and
gutter, asphalt roadways, as well as upgraded water and wastewater facilities. The City entered into a
contract with Pavecon Public Works LP on December 14, 2021, to complete the 2020 Street Bundle Sector
I Project. This is the first change order in the amount of $378,258.72, with $180,003.58 contingency funds
being held, increasing the total contract amount to $4,158,333.95.
Changes to existing and new items consist of the following:
• Contracted Bid Line Item Changes
o Quantity changes due to calculation errors during design.
o The material change in PVC pipe is required due to availability and extensive lead
times resulting in cost change.
• Additional Contract Days
o Due to additional work required by quantity increases.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
On December 14, 2021, City Council approved a contract with Pavecon Public Works LP, in the not-to-
exceed amount of $3,780,075.23 (Ordinance 21-2690).
On August 8, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Change Order No. 1 with Pavecon Public Works LP, for the construction of the 2020 Street Bundle
Sector I Project for the City of Denton, in the not-to-exceed amount of $378,258.72, for a total amended
contract amount of $4,158,333.95.
PRINCIPAL PLACE OF BUSINESS
Pavecon Public Works LP
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be 376 calendar days with an anticipated completion date of February 2023.
FISCAL INFORMATION
These services will be funded from Streets/Traffic-G.O. #350500467, Water Distribution #630441517, and
Wastewater Collections #640427541. Purchase Order #198969 will be revised to include the Change Order
No.1 amount of $378,258.72, with an additional $180,003.58 of contingency funds. The total amount of the
contract is $4,158,333.95.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order No. 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this project, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Marcella Lunn at 940-349-8339.