7831 - Amendment 1 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
7831
AP Automation/Vendor Management
Consultant Amendment 1
Not Applicable
Cori Power
FILE
N/A
AUGUST 16, 2022
22-1601
7831 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND GRANT THORNTON, LLP
PSA 7831
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7831 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Grant Thornton, LLP (“Consultant”); to
that certain contract executed on December 7, 2021, in the original not-to-exceed amount
of $116,335 (the “Agreement”); for services related to AP Automation and Vendor
Management Consulting Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $94,000 with this Amendment for an aggregate not-to-exceed
amount of $210,335; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the AP Automation and Vendor Management Consulting Services, are hereby
authorized to be performed by Consultant. For and in consideration of the
additional services to be performed by Consultant, the City agrees to pay, based on
the cost estimate detail attached as Exhibit “A”, a total fee, including
reimbursement for non-labor expenses an amount not to exceed $94,000.
2. This Amendment modifies the Agreement amount to provide an additional $94,000
for the additional services with a revised aggregate not to exceed total of $210,335.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
7831 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
SARA HENSLEY, CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
“CONSULTANT”
GRANT THORNTON, LLP
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
Principal
Chief Financial Officer
Finance
Cassandra Ogden
08/16/2022
1
Table of Contents
Letter of Transmittal 2
Key Personnel 3
Services, Timeline, and Pricing 4
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
Exhibit A
2
Letter of Transmittal
July 11, 2022
Christine Taylor
Director of Procurement and Compliance
City of Denton
215 E. McKinney Street
Denton, TX 76201
Dear Ms. Taylor:
Grant Thornton LLP is pleased to present our proposal to provide Accounts Payable
(AP) Automation and Vendor Management consulting services, as solicited in DIR
Contract No. DIR-CPO-4931. As one of the world’s largest accounting and
management consulting organizations, Grant Thornton is a leading provider of project
management, business process transformation, and information technology consulting
services. Our enclosed proposal introduces our highly qualified team with the
experience to support the City of Denton consulting requirements.
Grant Thornton’s understanding is that the City of Denton desires to implement a fully
automated software that will be utilized by the Finance and Purchasing Departments for
vendor management and payment processing. The main goal of automating the
accounts payable and vendor management process is to improve payment efficiencies
and controls across departments. The system will need to integrate to the City’s current
financial reporting software (JD Edwards).
We look forward to working with the City of Denton on this critical initiative.
If you have any questions or require additional information, please contact me at (571)
242-0478 or via email at graeme.finley@us.gt.com.
Sincerely,
GRANT THORNTON LLC
Graeme Finley
Principal
Audit – Tax – Advisory
Grant Thornton LLC
111 Congress Ave, Suite 2500
Austin, TX, 78701
T: (512) 692-1200
F: (512) 692-1201
www.GrantThornton.com
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
3
Key Personnel
Grant Thornton understands the strategic importance and magnitude City of Denton’s Accounts
Payable Automation solution initiative and we have assembled a team with the appropriate
industry, technology and managerial expertise to address the services outlined in the RFP.
We will align our work schedule with the core Monday-to-Friday business hours of our City of
Denton teammates and project leaders, enabling the Grant Thornton team to provide valuable
support and guidance with minimal travel expenses. The Grant Thornton team also brings
significant prior experience with the City of Denton, allowing our team to immediately add
value.
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
4
Services, Timeline, and Pricing
To fulfill the RFP consulting requirements, this proposal is provided per the following:
Scope and Assumptions
GT Scope
• GT will jointly collaborate with COD to perform project management activities
• Monitor vendor (Forza) is executing to their project plan (on time)
• Facilitate issues are identified and resolved timely
• Lead status meetings (status calls)
• Review vendor (Forza) weekly status reports
• Attend critical vendor scheduled meetings (discovery, design, etc.)
• GT will not manage project economics
• GT will provide CNC and Development services as/if deemed required by COD
and such services are not provided by vendor (Forza)
• As no specifics are known at this time, GT has included a high level estimate
of hours for CNC and Development activities
• The estimate of hours for CNC and Development activities to be revisited if
COD needs more GT assistance than included in this proposal
Scanman Scope
• Vendor (Forza) to provide COD with their detailed project plan
• Vendor (Forza) will execute to their project plan
• Vendor (Forza) will work directly with COD on their contract pricing and terms
and conditions
Assumptions
• Vendor (Forza) will perform all configuration, development, integration, and
technical activities
• GT work will be performed remotely (no travel is budgeted)
Timeline
This GT timeline is predicated upon the 60 day duration project plan provided to COD
by Vendor (Forza).
Accounts Payable (AP) Automation and Vendor Management - Interface to JDE
1 2 3 4 5 6 7 8 9 10 11 12 13 14
PHASE 2
Assist COD with JDE Project Management
Week
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
5
Pricing
Our fees for Phase 2 services are summarized as follows:
This pricing is specific to DIR Contract No. DIR-CPO-4931.
The following fixed price billing schedule will be utilized for invoicing:
• End of Phase 2: $94,000.00
Accounts Payable (AP) Automation and Vendor Management - Interface to JDE
Role Hours Rate Fees
Project Manager 260 190$ 49,400.00$
CNC 104 175$ 18,200.00$
Developer 176 150$ 26,400.00$
540 94,000.00$
DocuSign Envelope ID: AEE9DC2E-413E-470A-BBCE-C4E8A7A32139
Certificate Of Completion
Envelope Id: AEE9DC2E413E470ABBCEC4E8A7A32139 Status: Completed
Subject: Please DocuSign: City Council Contract 7831 - AP Automation/Vendor Management Consultant Amendment 1
Source Envelope:
Document Pages: 8 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
7/25/2022 8:44:10 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 7/25/2022 8:46:07 AM
Viewed: 7/25/2022 8:46:15 AM
Signed: 7/25/2022 8:46:35 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 7/25/2022 8:46:37 AM
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Signed: 7/25/2022 9:00:23 AM
Electronic Record and Signature Disclosure:
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Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
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Doug Doerr
doug.doerr@us.gt.com
Principal
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Sent: 7/25/2022 2:35:26 PM
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Electronic Record and Signature Disclosure:
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ID: a9f5f3db-0c57-432c-a6c1-ee463f97c45d
Signer Events Signature Timestamp
Cassandra Ogden
cassandra.ogden@cityofdenton.com
Chief Financial Officer
City of Denton
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/27/2022 1:44:37 PM
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Electronic Record and Signature Disclosure:
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
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Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
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(None)
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Using IP Address: 198.49.140.10
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Electronic Record and Signature Disclosure:
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Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
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Sent: 8/17/2022 8:32:21 AM
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Electronic Record and Signature Disclosure:
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ID: d1437d6f-afc3-4a1c-9275-f4158c654487
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/25/2022 8:46:37 AM
Electronic Record and Signature Disclosure:
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Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
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City Secretary Office
citysecretary@cityofdenton.com
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Sent: 8/17/2022 1:27:07 PM
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Vis Bouaphanthavong
Vis.Bouaphanthavong@cityofdenton.com
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(None)
Sent: 8/17/2022 1:27:07 PM
Electronic Record and Signature Disclosure:
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ID: 8cec69a4-dcbf-4c3f-810f-9a5678b23dd5
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/17/2022 1:27:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/25/2022 8:46:07 AM
Certified Delivered Security Checked 8/17/2022 1:26:42 PM
Signing Complete Security Checked 8/17/2022 1:27:04 PM
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Doug Doerr, Rosa Rios, Vis Bouaphanthavong
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