Exhibit 1 - Agenda Information Sheet - Amendment 8City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: August 16, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of an eighth amendment to a Professional Services Agreement between the City
of Denton and Peak Program Value, LLC., amending the contract approved by City Council on October 13,
2020, in the not-to-exceed amount of $696,074.00; amended by amendments 1-7 approved by Purchasing
and City Council; said eighth amendment for additional program management services for the construction
phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range); providing
for the expenditure of funds therefor; and providing an effective date (File 7425 – providing for an
additional eighth amendment expenditure amount not-to-exceed $423,320.00, with the total contract
amount not-to-exceed $2,453,860.00).
INFORMATION/BACKGROUND
Peak Program Value, LLC (PPV) has been providing program management services (i.e. cost control,
schedule management, and “best value” strategies) for the preconstruction/construction phases of the Public
Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and multiple other vertical
capital improvement projects for over two years. These services are provided both under the Professional
Services Agreement referenced above that expires on September 30, 2023, and earlier assignments awarded
by the City. The aggregate cost savings and cost avoidance seen by the City across these projects has been
in excess of $2 million.
Under this continuation of an existing engagement, PPV will continue to provide construction phase
program management services for the Public Safety Buildings projects through the currently scheduled
completion, in a not-to-exceed amount of $423,320. In addition, PPV’s services will continue to be provided
for other City building projects now underway under earlier Task Orders.
Amendment Task
Order Project Approved
By Date Amount
TO #1 Public Safety Buildings City Council 10/13/2020 $ 696,074.00
Amnd #1 $ 44,910.00
TO #2 City Hall West Renovation Purchasing 2/8/2021 $ 44,910.00
Amnd #2 $ -
TO #3 Loop 288 Junction City Council 4/8/2021 Pro-Bono
Amnd #3 $ 463,985.00
TO #4 American Legion Hall Renovation City Council 6/15/2021 $ 11,380.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
TO #5 Service Center Renovation City Council 6/15/2021 $ 331,181.00
TO #6 Fleet Maintenance Building
Expansion City Council 6/15/2021 $ 121,424.00
Amnd #4 $ 36,791.00
TO #7 Service Center Complex Site
Evaluation Purchasing 8/20/2021 $ 36,791.00
Task Order #5 REV 1- Scope
Amendment Purchasing 8/20/2021 $ -
Amnd #5 $ 540,256.00
TO #8 Project Control Services City Council 9/14/2021 $ 47,500.00
TO #9 Solid Waste Fleet Maintenance
Shop City Council 9/14/2021 $ 221,567.00
TO #10 Denton Municipal Electric
Renovation City Council 9/14/2021 $ 271,189.00
Amnd #6 $ 216,769.00
TO #11 Fire Station No. 9 City Council 10/19/2021 $ 216,769.00
Amnd #7 $ 31,755.00
TO #12 Facility Condition Assessment Purchasing 12/27/2021 $12,310.00
TO #13 Facility Master Plan Purchasing 12/27/2021 $19,445.00
Amnd #8 $ 423,329.00
TO#1 Project Controls and Management
Services City Council $423,320.00
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2020, City Council approved a contract with Peak Program Value, LLC, for Task Order #1,
in the not-to-exceed amount of $696,074 (Ordinance 20-1995).
On February 8, 2021, purchasing approved Amendment No. 1, Task Order #2, with Peak Program Value,
LLC, in the not-to-exceed amount of $44,910, for a total not-to-exceed amount of $740,984.
On April 8, 2021, Purchasing approved Amendment No. 2, Task Order #3, with Peak Program Value, LLC,
for pro-bono services, in the total not-to-exceed amount of $740,984.
On June 15, 2021, City Council approved Amendment No. 3, Task Order #4, #5, and #6, with Peak Program
Value LLC, in the not-to-exceed amount of $463,985, for a total not-to-exceed amount of $1,204,969
(Ordinance 21-1126).
On August 21, 2021, Purchasing approved Amendment No. 4, Task Order #7 with Peak Program Value,
LLC, in the not-to-exceed amount of $36,791, for a total not-to-exceed amount of $1,241,760.
On September 14, 2021, City Council approved Amendment No. 5., Take Orders #8, #9, and #10 with
Peak Program Value LLC, in the not-to-exceed amount of $540,256, for a total not-to-exceed amount of
$1,998,785 (Ordinance 21-1868).
On December 27, 2021, City Council approved Amendment No. 6 with Peak Program Value, LLC.,
preconstruction and construction management services for Fire Station Number 9, in a not-to-exceed
amount of $216,769, for a total amended contract amount of $1,998,785. (Ordinance 21-2170).
On August 21, 2021, Purchasing approved Amendment No. 7, Task Order #7 with Peak Program Value,
LLC, in the not-to-exceed amount of $31,755.00, for a total not-to-exceed amount of $2,030,540.
RECOMMENDATION
Award Amendment No. 8 with Peak Program Value, LLC., for continued construction management
services for the Public Safety Buildings projects, in a not-to-exceed amount of $423,320, for a total amended
contract amount of $2,453,860.
PRINCIPAL PLACE OF BUSINESS
Peak Program Value, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This contract expires on October 12, 2023.
FISCAL INFORMATION
These services will be funded from General Obligation and Certificate of Obligation funds dedicated to
facility projects.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract and Amendments
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Amendment 8
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.