Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: August 16, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with the D Warner Group, LLC, for the continued
provision of financial data validation services in support of the City’s Purchasing Card (Pcard) program and
the Finance Department’s Accounts Payable group; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7972 – awarded to D Warner Group, LLC, for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$179,000.00).
INFORMATION/BACKGROUND
The City of Denton uses the services of the D Warner Group LLC to perform Pcard monitoring services
(reviewing monthly Pcard purchases for the existence of questionable or non-compliant purchases) and to
perform duplicate payment reviews prior to weekly check runs and monthly check payments. The City has
utilized the services of D Warner Group LLC services since 2019 for Pcard monitoring services. In 2021,
duplicate payment reviews were added in support of Accounts Payable activities. Due to the cumulative
spend associated with the expanded scope of work performed by D Warner Group LLC dba Card Integrity,
the services were competitively bid in 2022.
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Monthly Pcard Data Review 12,240 12,240 12,240 12,240 12,240 61,200
AP Invoice Review-Duplicate Payments:
Check vs Pcard
16,560 16,560 16,560 16,560 16,560 82,800
AP Invoice Review-Duplicate Payments:
Check Runs
3,000 3,000 3,000 3,000 3,000 15,000
Contingency 5,000 5,000 5,000 5,000 20,000
Total: $31,800 $36,800 $36,800 $36,800 $36,800 $179,000
Request for Proposals was sent to 145 prospective suppliers. In addition, specifications were placed on the
Procurement website for prospective suppliers to download and advertised in the local newspaper. Two (2)
proposals were received, references were checked, and proposals were evaluated based upon published
criteria including price, project schedule, compliance with specifications, and probable performance. Best
and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation, D Warner Group
LLC was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 946-(Service Only)-Financial Services
Notifications sent for Solicitation sent in IonWave: 145
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 41
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with D Warner Group LLC, for the continued provision of financial data validation
services in support of the City’s Purchasing Card (Pcard) program and the Finance Department’s Accounts
Payable group, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $179,000.
PRINCIPAL PLACE OF BUSINESS
D Warner Group LLC
Oak Brook, IL
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Compliance operating account 830300.7879 and Finance account
162100.6305. Requisition # 156537 has been entered into the Purchasing software system in the amount
of $5,200. The budgeted amount for this item is $179,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Behrens, 940-349-8174.
Legal point of contact: Marcella Lunn at 940-349-8333.