Exhibit 1 - Agenda Informaton SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 20, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with DKJ Concrete Construction, Inc., as the primary
contractor, and JKK Concrete Construction, LLC, as the secondary contractor, for the utility cut restoration
for the Water Utilities Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8046 – awarded to DKJ Concrete Construction, Inc., the primary contractor, and JKK
Concrete Construction, LLC, the secondary contractor, for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year, not-to-exceed amount of $5,250,000.00). The
Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
In the past, utility cuts in the City of Denton streets and roadways were repaired by the Streets Department.
Streets no longer has the capacity to perform this work in-house. There are currently 64 open permits
waiting on restoration and 37 of the permits are expired. This proposed contract will add a contractor who
can focus solely on utility cuts. This will better serve the utility departments by eliminating the permit late
fees paid to Public Works Inspections and better serve the community by getting these repairs completed
in a timelier manner.
An audit was completed in April 2022 by the Internal Audit Department. The findings showed work orders
are delayed due to the utility cut restoration. Over 30% took 100 days or greater to close. To ensure work
orders close within our 30-day timeframe, a dedicated vendor is needed to complete the utility cut
restoration.
Company Awarded*
DKJ Concrete Construction, Inc. Primary
JKK Concrete Construction, LLC Secondary
*If the Primary contractor fails to provide a suitable candidate for the position requested, then the
Secondary contractor will be called.
Based on a historical spend and future projections the recommended NTE of this contract is $5,250,000 for
the potential five (5) year contract.
5 year Spend $ 5,000,000.00
Contingency-5% $ 250,000.00
Total $ 5,250,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Below is the information DJK Conrete Construction, Inc. & JKK Concrete Construction, LLC provided
regarding the wages they pay their employees who will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
Supervisor 2 assigned employees $50.00 per hour
Foreman 2 assigned employees $40.00 per hour
Concrete Finisher 3 assigned employees $35.00 per hour
Laborers 1 assigned employee $25.00 per hour
Request for Proposals was sent to 184 prospective suppliers, including ten (10) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from both firms. Staff recommends
awarding to a primary and secondary vendor as follows and also shown on Exhibit 2 for a combined not-
to-exceed amount of $5,250,000.
NIGP Code Used for Solicitation: 210 - Concrete and Metal Products,
Culverts, Pilings, Septic Tanks,
Accessories, and Supplies & 755 -
Road and Highway Asphalt and
Concrete Handling and Processing
Equipment
Notifications sent for Solicitation sent in IonWave: 184
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 18
SBE-Small Business Enterprise Invitations sent out: 76
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 12, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with DJK Concrete Construction, Inc. and JKK Concrete Construction, LLC, for the utility
cut restoration for the Water Utilities Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $5,250,000.
PRINCIPAL PLACE OF BUSINESS
DKJ Concrete Construction, Inc.
Pilot Point, TX
JKK Concrete Construction, LLC
Tioga, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Casey Bowles, 940-349-8489.
Legal point of contact: Marcella Lunn at 940-349-8333.