Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 20, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with 6-L Investments LLC dba Weaver Wisdom
Collision Center, as the primary vendor, and James Wood Auto Park, Inc, as the secondary vendor, for
collision and paint repair services for various City of Denton departments; providing for the expenditure of
funds therefor; and providing an effective date (IFB-BV 8025 – awarded to 6-L Investments LLC dba
Weaver Wisdom Collision Center, the primary, and James Wood Auto Park, Inc, the secondary, for three
(3) years, with the option for two (2) additional one (1) year extensions, in the total (5) five year not-to-
exceed amount of $895,200.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The Fleet Department is responsible for the coordination of collision repair and painting of light and
medium duty City vehicles of all makes. The proposed contract will allow Fleet to schedule repair work
with local qualified vendors. Weaver Wisdom Collision Center was selected as the “primary” vendor, and
James Wood Auto Park was selected as the “secondary” vendor for collision repair for sedans, SUVs, and
light and medium duty pickup trucks based on their submitted hourly rates for the cost of service. Both
vendors have a long history of providing quality repairs promptly for the repair of City vehicles. The
primary vendor designation specifies that Weaver Wisdom is selected when requested repairs can
commence within 48 hours from notification. The secondary vendor designation specifies that James Wood
Auto Park be selected when the “primary” vendor cannot respond to or commence requested collision
repairs within 48 hours from notification.
The requested not-to-exceed amount is based on historic and anticipated primary collision repair spend.
The projected spend could increase or decrease based on any number of factors related to safe driving. The
estimated annual spend is outlined below:
FY 22-23 FY 23-24 FY24-25 FY25-26 FY 26-27 Total
Collision Repair $100,000 $120,000 $144,000 $174,000 $208,000 $746,000
20% Inflation $20,000 $24,000 $28,800 $34,800 $41,600 $149,200
Total: $895,200
Invitation for Bids for Best Value was sent to 67 prospective suppliers of this item, including nine (9)
Denton firms. In addition, specifications were placed on the Procurement website for prospective suppliers
to download and advertised in the local newspaper. Two (2) bids meeting specifications were received,
references were checked, and the bids were evaluated by section based upon published criteria including
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
value added services, compliance with specifications, probable performance, and price. Based upon this
evaluation, staff recommends awarding to a primary and secondary vendor as follows and also shown on
Exhibit 2 for a combined not-to-exceed amount of $895,200.
NIGP Code Used for Solicitation: 928 - (Service Only)-Equipment
Maintenance & Repair Services for
Automobiles, Trucks, Trailers, Transit
Buses & Other Vehicles
Notifications sent for Solicitation sent in IonWave: 67
Number of Suppliers that viewed Solicitation in IonWave: 4
HUB-Historically Underutilized Business Invitations sent out: 3
SBE-Small Business Enterprise Invitations sent out: 23
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 12, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with 6-L Investments LLC dba Weaver Wisdom Collision Center and James Wood Auto
Park, Inc, for collision and paint repair services for various City of Denton departments, in a three (3) year,
with the option for two (2) additional one (1) year extensions, in the total (5) five year not-to-exceed amount
of $895,200.
PRINCIPAL PLACE OF BUSINESS
6-L Investments LLC dba Weaver Wisdom Collision Center
Denton, TX
James Wood Auto Park, Inc
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded from Fleet Services contract services account 8920100.7879
and billed back to operating department maintenance budgets. Requisitions will be entered on an as-needed
basis. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ethan Cox, 940-349-7421.
Legal point of contact: Marcella Lunn at 940-349-8333.