Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 20, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Spector Manufacturing, Inc, for the purchase of
two (2) walking floor steel trailers for the Solid Waste Department; providing for the expenditure of funds
therefor; and providing an effective date (IFB 7883 – awarded to Spector Manufacturing, Inc, in the not-to-
exceed amount of $261,478.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The proposed contract is for the purchase of two (2) Steel Walking Floor Trailers for the Solid Waste
Department. The new trailers are 45’ long by 96” wide by 100” in height yielding a 101 cubic yard capacity.
They will include a roof tarping system for debris control during transport.
Both trailers are Fleet additions that were approved in the FY21/22 budget. The trailers will be used to
transport refuse materials from the new Public Disposal Facility (PDF) to the working face of the landfill.
The goal of the program is to keep the public a safe distance from the working face and reduce the number
of times the refuse has to be handled. The PDF allows for the public to dump in a designated controlled
environment and then the refuse is simply pushed into the trailers, tarped, transported to the working face,
and dumped.
FY 22-23
Trailer price $237,708
10% Contingency $23,770
Total: $261,478.00
Invitation for Bids was sent to 78 prospective suppliers of this item, including two (2) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Four (4) bids meeting specifications were received. The lowest bid was
received by Spector Manufacturing, Inc.
NIGP Code Used for Solicitation: 073 - Trailers
Notifications sent for Solicitation sent in IonWave: 78
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 35
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 12, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Spector Manufacturing, Inc, for the purchase of two (2) walking floor steel trailers
for the Solid Waste Department, in a not-to-exceed amount of $261,478.
PRINCIPAL PLACE OF BUSINESS
Spector Manufacturing, Inc
St Clair, PA
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 90 – 120 days after receipt of order.
FISCAL INFORMATION
These trailers will be funded from Solid Waste Department accounts 665187665 and 665188665.
Requisition #156743 has been entered into the Purchasing software system in the amount of $237,708. The
budgeted amount for this item is $261,478.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ethan Cox, 940-349-7421.
Legal point of contact: Marcella Lunn at 940-349-8333.