8082 - Interlocal Agreement Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: AA3A9324-3C70-4663-A934-15BB29E21CFD
Cori Power
Not Applicable
8082
ILA with Denton County for Public Safety Communications System
IA
CONTINUOUS
SEPTEMBER 20, 2022
22-1745
Consolidated Communications Agreement/City of Denton 2021-22 1
INTER-LOCAL AGREEMENT BETWEEN DENTON COUNTY AND THE CITY OF
DENTON FOR A CONSOLIDATED COMMUNICATIONS SYSTEM FOR PUBLIC
SAFETY AND GOVERNMENTAL SERVICES
This Inter-Local Agreement (“Agreement”) is entered into by and between the City of
Denton, (“Denton” or “City”) and Denton County, (“County”), both entities being located in
Denton County, Texas (collectively, the “Parties”). The Parties execute this Agreement as
hereinafter provided, pursuant to the Texas Government Code Chapter 791, known as the Inter-
Local Cooperation Act:
WHEREAS, Denton County and the City of Denton are political sub-divisions within
the State of Texas, and each is engaged in the provision of governmental services for the benefit
of its citizens; and
WHEREAS. the Inter-Local Cooperation Act, Texas Government Code, Chapter 791, as
amended, provides authority for local governments of the State of Texas to enter into Inter-Local
Agreements with each other for the purpose of performing governmental functions and services
as set forth in the Act; and
WHEREAS, Denton County and the City of Denton each own and operate systems for
the purpose of providing communications in support of its governmental operations; and
WHEREAS, Denton County and the City of Denton have investigated and determined
that it would be advantageous and beneficial to the citizens within their respective jurisdictions
to operate a single Consolidated Communications System; and
WHEREAS, in order to provide dependable, mission-critical communications services
(voice radio and data service) for use by each of the Parties and their respective users, Denton
County and the City of Denton desire to enter into this Agreement to provide a Consolidated
Communications System for public safety and governmental services; and
WHEREAS, use of this Consolidated Communications System will provide for system
coverage for the City and County to ensure safe, effective, and efficient communication, and
benefit the greatest number of citizens both now and in the future; and
WHEREAS, this Agreement will provide the framework for administering the
Consolidated Communications System and the distribution between the City of Denton and
Denton County of the costs associated with the implementation, maintenance, and operation of
the consolidated communications system; and
NOW, THEREFORE, in consideration of the mutual covenants and agreement herein
contained, the sufficiency of which are hereby acknowledged, and upon and subject to the terms
and conditions hereinafter set forth, the Parties agree as follows:
I.
DEFINITIONS
In addition to the definitions stated in the preamble and recitals hereof, the following
words and phrases as used in this Agreement, unless the context clearly shows otherwise, shall
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Consolidated Communications Agreement/City of Denton 2021-22 2
have the following meanings:
“Communications System” means a wide area, multi-agency digital trunked radio
system compliant with P-25 interoperability standards to be used jointly by the City of
Denton, Denton County and other Infrastructure Members, if any, primarily for providing
public safety dispatch and communications for fire, emergency medical, law enforcement
services and such other governmental services as may be agreed from time to time by the
Parties.
“Coordinating Committee” means the committee that is responsible for making
recommendations to the Infrastructure Management Committee on the administration and
operation of the Communications System.
“Infrastructure” means radio tower sites, FCC-licensed radio frequencies and
Infrastructure Equipment.
“Infrastructure Equipment” means communications repeaters, transmitters, channel
banks, combiners, routers, dispatch console systems, fiber optic, microwave, or similar
equipment connected to the Communications System Master Controller.
“Infrastructure Management Committee” means the committee that is responsible for
the administration and operation of the Communications System.
“Infrastructure Member” means the parties and other entities which have built
Infrastructure connected to the Communications System in accordance with the system
requirements and consent of the Denton County Sheriff
“Subscriber Units” means mobile radios, portable radios, or any similar devices used
for communicating over the Communications System.
“Technical Committee” means the committee that advises the Coordinating Committee
on technical issues related to the operation of the Communications System.
“User” means any entity with which the City of Denton, the City of Lewisville, Denton
County, or other Infrastructure Member has entered into a contractual agreement for the
provision of radio communication services through the Communications System. The City of
Denton and the City of Lewisville are considered both Infrastructure Members and Users for
the purposes of this Agreement.
II.
TERM
2.1 This Agreement is for a period of a one (1) year term beginning on the
1st day of October, 2021, and ending on the 30th day of September, 2022, unless terminated
earlier pursuant to the terms set forth herein.
2.2 It is the intention of the Parties is for this to be a long term enterprise which will
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Consolidated Communications Agreement/City of Denton 2021-22 3
be renewed with a new ILA each year subject to approval by each Party’s governing body.
III.
USERS AND INFRASTRUCTURE MEMBERS
3.1 The City of Denton may add Users to the Communications System, following
the Denton County Sheriff’s consent to the addition of each such additional entity.
(a) Users added to the Communications System by any Infrastructure
Member shall be required to sign a User Agreement with Denton County and pay the User rate
established by the Denton County Sheriff.
(b) The City of Denton currently provides radio communications services to
the University of North Texas (UNT) and Texas Women’s University (TWU). Both UNT and
TWU, are Users as defined above and the radios used by said Agencies shall be included under
the fee structure for the City of Denton who shall be responsible for the costs of all radios
active in the City of Denton radio id range.
(c) Each User is responsible for obtaining all software and hardware
required to program its Subscriber Units.
3.2 Any entity which builds Infrastructure shall be considered an Infrastructure
Member subject to the following conditions:
(a) The addition of an Infrastructure Member shall require the consent of
the Denton County Sheriff.
(b) Infrastructure Members shall be required to meet the minimum system
requirements for channel capacity, inter-operational talk-groups, site hardening, maintenance,
and reliability as defined and determined by the Denton County Sheriff.
(c) All Infrastructure and Infrastructure Equipment purchased by an
Infrastructure Member shall be individually licensed, owned and maintained by that
Infrastructure Member.
IV.
OBLIGATIONS OF THE CITY OF DENTON
4.1 Infrastructure and Infrastructure Equipment
(a) The City of Denton agrees to provide two Communications System sites
within its corporate limits, which it deems necessary for the operation of the Communications
System, compatible with the specifications as set forth in Exhibit “A” attached hereto and
incorporated herein as if fully set forth. Said sites shall house Infrastructure Equipment for the
purposes of augmenting the Communications System.
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Consolidated Communications Agreement/City of Denton 2021-22 4
(b) The City of Denton agrees to include sufficient talk path capacity for the
City of Denton’s Public Safety and Public Services operations and inter-operational talk-groups
for system users.
(c) The City of Denton also agrees to install the Infrastructure Equipment in
a hardened shelter with either emergency generator backup power along with uninterruptible
power supplies or battery bank system. The hardened shelter and back-up power system shall
be installed concurrently with any new Infrastructure.
(d) The City of Denton is responsible for furnishing its own Subscriber
Units, which must be compatible with the APCO P-25 Phase 2 TDMA Digital System, and for
maintenance of the Subscriber Units. The City of Denton is responsible for all programming of
City-owned Subscriber Units and any other units active in the City of Denton id range.
4.2 Radio System Technicians
(a) City of Denton currently operates a municipal radio repair shop for the
purpose of maintaining its Subscriber Units Infrastructure, and Infrastructure Equipment.
(b) The City of Denton has entered into an advanced plus service package
with Motorola Solutions for the hardware and software upgrades/updates, monitoring,
preventative and corrective maintenance of the City of Denton’s Infrastructure and
Infrastructure Equipment. This service level agreement includes network and equipment
monitoring, technical support, onsite maintenance and security monitoring services.
(c) The City of Denton radio system technicians shall perform the duties of
system and site maintenance, alarm monitoring, subscriber unit repair (includes basic repair by
the technician or by a third-party) and emergency call-out functions for the City of Denton
Communications System Infrastructure as needed.
(d) The City of Denton radio system technicians will operate from the City
of Denton radio shop and will be dispatched to jobs in a prioritized manner.
(e) The City of Denton radio system technicians shall be employees of the
City of Denton. The City of Denton shall be responsible for hiring and supervising its radio
technicians.
(f) The City of Denton radio system technicians will be available to assist
the Denton County Radio System technicians on an as-available and as-needed basis to assist
with radio programming, system restoration, and emergency maintenance tasks.
4.3 Payment for Communications System
(a) The City of Denton shall be responsible for payment of the amount set
forth in Exhibit B which is attached hereto and incorporated for all purposes.
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Consolidated Communications Agreement/City of Denton 2021-22 5
(b) The County may increase the fees each October 1st, the beginning of each
County fiscal year, by an amount not to exceed five percent (5%) of the previous year’s fees.
The County will provide one hundred twenty (120) days’ notice to the City of Denton before
increasing the fees.
(c) Based on the fees described above, the County will calculate the annual
fee due based upon the total number of Subscriber Units and submit an invoice to the City on or
before October 1st of each year. This amount is subject to change when the City adds or deletes
the number of Subscriber Units in service. The City must notify the System Manager in writing
of any addition or deletion of Subscriber Units.
(d) Fees for Additions – The amount owed for annual fees for additions of
Subscriber Units will be prorated for the year added, invoiced immediately, and amounts will
be due within thirty (30) days of receipt of the invoice for the addition(s).
(e) Deletions – No refunds for deletions will be made for the City’s deletion
of Subscriber Units during the period of the Agreement. The fees for the upcoming fiscal year
will be calculated based on the number of Subscriber Units in service on the radio system as of
May 1st of the current contract year.
(e) The City agrees to pay the County the annual fees specified under 4.3 (a)
within thirty (30) days of the receipt of the invoice. Should the City add Subscriber Units to the
Service within a Term, the City agrees to pay the additional fee(s) due within thirty (30) days of
invoice. All payments for expenses incurred as a result of the performance of the Agreement
shall be made only from current revenues legally available to each respective Party.
(f) In the event a new Inter-Local Agreement is not executed prior to the
expiration of this Agreement, and Denton County continues to provide access to the Radio
Communications System, the City shall reimburse and compensate the County for access to the
County’s Radio Communications System at the rate set by the Denton County Sheriff and
approved by the Denton County Commissioners Court for the next fiscal year.
V.
ADMINISTRATION OF THE COMMUNICATIONS SYSTEM
The administration of the Communications System shall be supported by the Committees
as set forth in Exhibit “C”, attached hereto and incorporated herein as if fully set forth.
5.1 Infrastructure Management Committee
(a) The Infrastructure Management Committee shall be responsible for the
administration and operation of the Communications System.
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Consolidated Communications Agreement/City of Denton 2021-22 6
(b) The Infrastructure Management Committee shall be comprised of the
Denton County Sheriff, the City of Lewisville Police Chief, the City of Denton Police Chief, and
the equivalent position of each Infrastructure Member.
5.2 Coordinating Committee
(a) The Coordinating Committee shall be responsible for making
recommendations to the Infrastructure Management Committee on the administration and
operation of the Communications System.
(b) The Coordinating Committee shall be comprised of one (1) member from
each of the following: the Denton County Sheriff’s Office, the City of Lewisville Police
Department, and the City of Denton Police Department, and any other Infrastructure Member.
(c) The Coordinating Committee shall review the recommended technical
standards for the operation of the Communications System submitted by the Technical
Committee. If approved, the Coordinating Committee shall recommend the standards for
adoption by the Infrastructure Management Committee and may not violate any of the terms of
this Agreement or of any existing maintenance or hardware agreement.
5.3 Technical Committee
(a) The Technical Committee shall advise the Coordinating Committee on
Technical issues involving the Communication Systems.
(b) Each Coordinating Committee member shall appoint one (1)
person to serve on the Technical Committee.
(c) Technical standards for the operation of the Communications System shall
be developed by the Technical Committee and approved by the Coordinating Committee.
VI.
OWNERSHIP INTERESTS OF THE PARTIES
6.1 Each Party shall retain individual ownership of its respective Infrastructure,
Infrastructure Equipment, and Subscriber Units purchased prior to, or as part of, this Agreement.
6.2 All Infrastructure, Infrastructure Equipment, and Subscriber Units owned by each
Infrastructure Member will continue to be separately owned by such member.
6.3 All frequencies utilized by the Communications System shall be separately
maintained and licensed by the owner or assignee designated by the FCC.
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Consolidated Communications Agreement/City of Denton 2021-22 7
VII.
FINANCING AND INFRASTRUCTURE COST SHARING
It is the sole responsibility of each Infrastructure Member or User incurring costs to make
payment to vendors providing equipment for and services to the Communications System on
behalf of that Infrastructure Member or User. In no event shall any Infrastructure Member or
User be held liable for debts incurred by any other Infrastructure Member or User as a result of
expenditures made in connection with the Communications System unless otherwise specifically
set out in this agreement.
VIII.
APPROPRIATION OF FUNDS
All payments made by Agency to County pursuant to this Agreement shall be from
current revenues available to Agency.
IX.
TERMINATION
This Agreement may be terminated upon ninety (90) days written notice from the Party
seeking termination to the other Party to the identified Notice Addresses provided in this
Agreement. Each Party to this Agreement shall be responsible for its own costs associated with
said termination including but not limited to reconfiguring of the system, if required, such as
Infrastructure connectivity.
X.
GOVERNMENTAL FUNCTION
The Parties have determined by their execution of this Agreement that this Agreement
and the obligations of the Parties contained herein are in discharge of a governmental function
as set forth in the Inter-Local Cooperation Act, and participation in this Agreement by one Party
shall not be construed as creating any kind of agency relationship, partnership, or
Communications enterprise amongst the Parties.
XI.
RELEASE AND HOLD HARMLESS
TO THE EXTENT PERMITTED BY LAW, EACH PARTY AGREES TO
WAIVE ALL CLAIMS AGAINST, TO RELEASE, AND TO HOLD HARMLESS THE
OTHER PARTY AND ITS RESPECTIVE OFFICIALS, OFFICERS, AGENTS,
EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM ANY
AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, LOSSES, DAMAGES,
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Consolidated Communications Agreement/City of Denton 2021-22 8
ATTORNEYS FEES, INCLUDING ALL EXPENSES OF LITIGATION OR
SETTLEMENT, OR CAUSES OF ACTION WHICH MAY ARISE BY REASON OR
INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGE TO, OR
LOSS OF USE OF ANY PROPERTY ARISING OUT OF OR IN CONNECTIN WITH
THIS AGREEMENT. IN THE EVENT THAT A CLAIM IS FILED, EACH PARTY
SHALL BE RESPONSIBLE FOR ITS PROPORTIONATE SHARE OF LIABILITY.
XII.
IMMUNITY
In the execution of this Agreement, neither of the Parties waive, nor shall be deemed
hereby to have waived, any immunity or any legal or equitable defense otherwise available
against claims arising in the exercise of governmental powers and functions. By entering into
this Agreement, the Parties do not create any obligations, express or implied, other than those
set forth herein, and this Agreement does not create any rights in parties who are not signatories
to this Agreement.
XIII.
ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between Denton County
and the City of Denton and supersedes all prior negotiations, representations, and/or agreements,
either written or oral between Denton County and Denton. This Agreement may be amended
only by written instrument signed by Denton County and Denton.
XIV.
NOTICES
Unless notified otherwise in writing, all notices are required to be given to either Party
in writing and delivered in person or send via certified mail to the other Parties at the
following respective addresses:
Denton County Representative:
County Judge
1Courthouse Dr.
Suite 3100
Denton, TX 76201
City of Denton Representative:
Purchasing Manager
City of Denton
901B Texas St
Denton, TX 76209
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Consolidated Communications Agreement/City of Denton 2021-22 9
XV.
AUTHORITY TO SIGN/CITY COUNCIL AUTHORIZATION
The undersigned officers and/or agents of the Parties hereto are the properly authorized
officials or representatives and have the necessary authority to execute this Agreement on behalf
of the Parties hereto.
XVI.
SEVERABILITY
The provisions of this Agreement are severable. If any paragraph, section, subdivision,
sentence, clause, or phrase of this Agreement is for any reason held to be contrary to the law or
contrary to any rule or regulation having the force and effect of the law, such decisions shall not
affect the remaining portions of the Agreement. However, upon the occurrence of such event,
either Party may terminate this Agreement by giving the other party thirty (30) days written
notice.
XVII.
VENUE
This Agreement and any of its terms or provisions, as well as the rights and duties of the
Parties hereto, shall be governed by the laws of the State of Texas. The Parties agree that this
Agreement shall be enforceable in Denton County, Texas, and if legal and necessary, exclusive
venue shall lie in Denton County, Texas.
XVIII.
INTERPRETATION OF AGREEMENT
This is a negotiated document. Should any part of this Agreement be in dispute, the
Parties agree that the Agreement shall not be constructed more favorably for either of the Parties.
XIX.
REMEDIES
No right or remedy granted herein or reserved to the Parties is exclusive of any right or
remedy granted by law or equity; but each shall be cumulative of every right or remedy given
hereunder. No covenant or condition of this Agreement may be waived without the express
written consent of the Parties. It is further agreed that one or more instances of forbearance by
either Party in the exercise of its respective rights under this Agreement shall in no way
constitute a waiver thereof.
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Consolidated Communications Agreement/City of Denton 2021-22 10
XX.
SUCCESSORS AND ASSIGNS
The Parties each bind themselves, their respective successors, executors, administrators,
and assigns to the other Party to this contract. Neither Party will assign, sublet, subcontract, or
transfer any interest in this Agreement without the prior written consent of the other Party. No
assignment, delegation of duties or subcontract under this Agreement will be effective without
the written consent of all Parties.
IN WITNESS THEREOF, the Parties hereto have executed this Agreement to be
effective upon execution and dating by each Party. This Agreement shall be effective from the
last date signed and marked on this Agreement by a participating Party.
APPROVED BY THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS:
BY:
DATE:
SARA HENSLEY, CITY MANAGER
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: AA3A9324-3C70-4663-A934-15BB29E21CFD
Leisha Meine
09/20/2022
Consolidated Communications Agreement/City of Denton 2021-22 11
APPROVED BY THE DENTON COUNTY COMMISSIONERS COURT OF
DENTON COUNTY, TEXAS:
BY:
DATE:
ANDY EADS, COUNTY JUDGE
ATTEST:
DEPUTY COUNTY CLERK
APPROVED AS TO FORM:
ASSISTANT DISTRICT ATTORNEY
DocuSign Envelope ID: AA3A9324-3C70-4663-A934-15BB29E21CFD
EXHIBIT “A”
CITY OF DENTON COMMUNICATIONS SYSTEM
COMPATABILITY SPECIFICATIONS
The City of Denton will operate a two-site simulcast system connected to the Denton County
Master site through the DCSO tower prime site.
Each radio site will consist of the following infrastructure or system components:
Fourteen 800 MHz radio frequencies
Two Motorola expandable site sub-system (ESS) equipment racks (each rack contains a multi-
coupler, LAN GPS, networking routers and switches)
One Tower-top amplifier
Two Transmit antennas
Two receive antennas
One Motorola GGM8000 site gateway
Site networking configuration
Climate controlled hardened structure with UPS and generator
The City of Denton Dispatch Centers will consist of the following infrastructure or system
components:
Two Motorola MCC 7500 dispatch console sites
Fourteen dispatch consoles
Four Motorola site gateways
Four Ethernet switches
Two AUX I/O switches
Two servers
Fourteen Dual footswitches
One MCC 7500 Voice Processors
Twenty-eight Headset jacks
DocuSign Envelope ID: AA3A9324-3C70-4663-A934-15BB29E21CFD
Exhibit B
Denton County Sheriff’s Office
Radio Communications System Agreement
Agency Payment Worksheet
Agency: Denton Fire Department, Police Department,
Public Works, Denton Municipal Electric, TWU
Police Department and UNT Police Department
Payment Contact Person:
Phone Number:
Email(s):
Address:
City, State, Zip
Agency Should Include this Worksheet with Each Payment Sent to Denton County.
Make checks payable to:
Denton County
Mail payments to:
Radio Communications Systems Agreement Payments
Denton County Auditor
1 Courthouse Drive, Ste 3100
Denton, Texas 76208
Tier 4
Radio User + Infrastructure + Sites/Consoles - $8.00 each per month
FD Radio Subscribers 232 = $22,272.00
PD Radio Subscribers 458 = $43,968.00
PW and Municipal Electric Radio Subscribers 381 = $36,576.00
TWU PD 37 = $3,552.00
UNT PD 129 = $12,384.00
Total Amt Per Year = $118,752.00
BILLED ANNUALLY
Please sign and date below.
_________________________________________________________________________
Signature of Agency Representative Title Date
DocuSign Envelope ID: AA3A9324-3C70-4663-A934-15BB29E21CFD
09/20/2022City Manager
Denton County P‐25 Communications System Exhibit C Infrastructure Management Committee: Sheriff, Chief and/or any other entity department head that has built/builds Infrastructure to the Communication System. Coordinating Committee: Sheriff Selection, Chief Selection(s) Technical Committee: The Committee that advises the Coordinating Committee on technical issues related to the operation of the Communication System. Infrastructure Management Committee Current Members: Denton County Sheriff City of Lewisville P.D. Chief of Police City of Denton P.D. Chief of Police Coordinating Committee Current Members: Denton County Sheriff’s Office Assistant Chief City of Lewisville Assistant Chief City of Denton Assistant Chief Technical Committee Current Members: Denton County Sheriff’s Office (Radio Systems Manager) City of Lewisville City of Denton DocuSign Envelope ID: AA3A9324-3C70-4663-A934-15BB29E21CFD
Certificate Of Completion
Envelope Id: AA3A93243C704663A93415BB29E21CFD Status: Completed
Subject: Please DocuSign: City Council Contract 8082 ILA with Denton County
Source Envelope:
Document Pages: 15 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
8/11/2022 8:38:45 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 8/11/2022 9:10:07 AM
Viewed: 8/11/2022 9:10:17 AM
Signed: 8/11/2022 9:12:22 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.246.149.178
Signed using mobile
Sent: 8/11/2022 9:12:25 AM
Viewed: 8/11/2022 12:17:33 PM
Signed: 8/11/2022 12:17:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.24.6.135
Sent: 8/11/2022 12:17:45 PM
Viewed: 8/11/2022 4:04:18 PM
Signed: 8/11/2022 4:04:18 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Leisha Meine
Leisha.Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.188.249.181
Sent: 8/11/2022 4:04:20 PM
Viewed: 8/11/2022 4:04:46 PM
Signed: 8/11/2022 4:09:02 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 8/11/2022 4:09:05 PM
Viewed: 9/21/2022 7:11:11 AM
Signed: 9/21/2022 7:11:32 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 9/21/2022 7:11:35 AM
Viewed: 9/21/2022 7:40:02 AM
Signed: 9/21/2022 7:40:09 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 9/21/2022 7:40:13 AM
Viewed: 9/21/2022 8:39:35 AM
Signed: 9/21/2022 8:39:51 AM
Electronic Record and Signature Disclosure:
Accepted: 9/21/2022 8:39:35 AM
ID: 773dc1d1-f584-48fe-a049-0cb6406cf381
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/11/2022 9:12:25 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/11/2022 4:09:04 PM
Viewed: 8/12/2022 12:02:44 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 9/21/2022 8:39:54 AM
Viewed: 9/21/2022 9:30:00 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 9/21/2022 8:39:56 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/11/2022 9:10:07 AM
Certified Delivered Security Checked 9/21/2022 8:39:35 AM
Signing Complete Security Checked 9/21/2022 8:39:51 AM
Completed Security Checked 9/21/2022 8:39:56 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Rosa Rios
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.