Exhibit 1 - Agenda Information Sheet - BWICity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 20, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with BWI Companies, Inc., for the supply of landscape
and turf fertilizer, insecticides, herbicides, and fungicides for the City of Denton Parks and Recreation
Department, for Section A – Herbicide, Section B – Fungicides, Section C –
Insecticides/Miticides/Rodenticides, Section D – Organic Products, and Section E – Miscellaneous;
providing for the expenditure of funds therefor; and providing an effective date (IFB 8022 – awarded to
BWI Companies, Inc., for one (1) year, with the option for two (2) additional one (1) year extensions, in
the total three (3) year not-to-exceed amount of $244,000.00).
INFORMATION/BACKGROUND
This Invitation for Bid is for products used to maintain landscapes such as fertilizers, insecticides,
herbicides, and fungicides on City of Denton properties. The Parks and Recreation Department (PARD)
manages approximately 2,000 acres of parks, medians, right-of-ways, athletic fields, public buildings,
landscape beds, and other public property. All pesticides listed in the bid are from the approved pesticide
list in the recently updated Integrated Pest Management (IPM) program. The product list is intended to
provide PARD staff with a selection of tools to combat a variety of insects, weeds, and invasive species.
Products are used in compliance with the IPM methodology of pest, site, objective, and threshold evaluation
to select the appropriate action for pest management. The use of the products listed on the bid is not definite
and should not be assumed. The bid will allow PARD to purchase products and use them as needed.
The anticipated cost breakdown is as follows. There is an 8% adjustment for years 2 through 3 in
anticipation of potential cost increases.
FY 22-23 FY 23-24 FY 24-25 TOTAL
BWI INDUSTRIES $75,000.00 $81,000.00 $88,000.00 $244,000.00
Invitation for Bids was sent to 63 prospective suppliers of this item, including four (4) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) bids meeting specifications were received. The lowest bid for
Sections A, B, C, D, & E was received by BWI Companies, Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 335 - Fertilizers and Soil Conditioners
Notifications sent for Solicitation sent in IonWave: 63
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 10
SBE-Small Business Enterprise Invitations sent out: 23
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with BWI Companies, Inc., for the supply of landscape and turf fertilizer, insecticides,
herbicides, and fungicides for the City of Denton Parks and Recreation Department, Section A – Herbicide,
Section B – Fungicides, Section C – Insecticides/Miticides/Rodenticides, Section D – Organic Products,
and Section E – Miscellaneous, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $244,000.
SUSTAINABILITY MEASURES
Related Key Focus Area: Safe, Liveable, and Family-Friendly Community
Related Goal: 3.2 Make Denton a destination for visitors
PRINCIPAL PLACE OF BUSINESS
BWI Companies, Inc.
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Park Maintenance account 402170.6334 or 402160.6334. Requisitions
will be entered on an as-needed basis. The budgeted amount for this item is $244,000. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Marcella Lunn at 940-349-8333.