Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Power Engineers, Inc., to
provide professional services to migrate the ESRI Geospatial Network to ESRI Utility Network; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 7804-002 – Professional
Services Agreement for professional services awarded to Power Engineers, Inc., in the not-to-exceed
amount of $1,815,181.00). The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
The City of Denton utilizes and maintains a master repository of records and maps for the installed electric
system equipment. A geographic information/facilities management system (referred to as "GIS") was the
method chosen by the City twenty-three years ago. ESRI's ArcGIS, which comprises ArcMap, ArcGlobe,
ArcScene, and ArcCatalog, is the full enterprise software suite. The ArcMap application allows the creation
and modification of maps and analysis of 2D spatial data. ArcScene is ArcMap with 3D capabilities (like
terrain mapping), ArcGlobe is like Google Earth, ArcScene combined, and ArcCatalog is our data manager.
Schneider Electric's (SE) ArcFM, a powerful extension of Esri's ArcGIS platform, provides a graphical,
data-rich environment and supports map-centric, intuitive modeling, design, maintenance, and management
of facility and land base information for the electric utility. This allows DME to run database queries on the
transmission and distribution electric systems infrastructure and fiber communications infrastructure, create
engineering and operations maps and provide electronic maps for field use. The electric GIS is the core
technology product of DME and is DME specific. It has provided GIS data that assists with financial fixed
asset accounting (per FERC guidelines), budget preparations, and presentations requiring governing board
approvals, distribution engineering analysis, outage management, outage tracking, and outage reporting. In
addition, the ArcGIS/ArcFm solution integrates with many other software applications such as customer
information system (CIS), asset management, outage management (Responder OMS), engineering
analytics, etc.
DME's GIS currently uses a geometric network (GN) for data modeling in a geodatabase. In 2020 Esri
announced the end of support for the GN-based software platform. It recommended that utility customers
upgrade to Utility Network (UN) based platform by January 2024. Since SE's ArcFm Enterprise Solution
is an extension of Esri, it also announced the end of support for GN-based software to stay compatible with
Esri's UN-based software. Schnieder Electric asked utility customers to upgrade to the UN-compatible
ArcFM platform by January 2024. DME has chosen to upgrade from GN to UN on Esri and Schnieder
ArcFm platforms. This is the most cost-effective way to move forward for the electric department. The
UN conversion has to be complete before DME can move forward with the updates to the Schnieder
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
products that integrate with the UN. This also allows DME to implement new applications such as
Advanced Distribution Management Systems and workflow management software that increase
efficiencies and electric system reliability.
The UN allows DME to model the entire network from generation to transmission to distribution to the
customer meter. This level of connectivity is needed for DME to implement an Advanced Distribution
Management System, use life cycle management on the transmission and substation level, and perform
advanced analytics for system planning and operation. The support for the core products of DME is at the
end of the lifecycle, forcing DME to re-evaluate the way DME uses the GIS data. Therefore, with the
collaboration from the City of Denton Technology Services (TS), DME has developed an attentive plan to
prepare the electric utility for a technologically advanced future outlined in the following sequence:
1) Upgrade the Supervisory Control and Data Acquisition System (SCADA) application and
infrastructure in 2022.
2) Renew SE's Maintenace and Support (M&S) contract in 2022
3) Re-assess the existing Outage Management System(OMS) in 2022
4) Migrate from the Geometric network to Utility Network (distribution system) and model substation
and transmission systems in UN-based GIS in 2023
5) Upgrade to UN-based ArcFM enterprise solution 2023
6) Deploy ArcFM Designer XI (DXI) in 2023
7) Start the RFP process to procure ADMS in 2023
8) Implement new OMS in 2023
9) Deploy Maximo Workflow Application Suite and integrate with (DXI) in 2023
10) Implement Advanced Distribution Management System (2024)
11) Implement and test current systems-associated integrations (2024-2025)
DME has selected PE under the Pre-Qualified Engineering Firms RFQ 7804 to perform the work in the
GN to UN migration. PE comprises a team of engineers and scientists with different systems engineering
specialties and support staff. PE is one of a select few companies that have completed a full production
implementation of Utility Network. PE is a GOLD Esri business partner and the first company to receive
Utility Network Specialty designation from Esri. PE will provide conversion to UN and complete all
necessary integrations to Schnieder products as well as ad-hoc applications as needed by DME for business
continuity.
PE has gathered requirements from DME stakeholders and understands the organization's vision, including
ongoing or planned initiatives. As a result, PE can provide the expertise and resources needed to keep the
project on schedule (finished by 2024) and aligned with DME's future business objectives.
Request for Qualifications for professional engineering services for Denton Municipal Electric was
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of
engineering firms on December 14, 2021.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2021, Council approved RFQ 7804 for a prequalified list of professional engineering
services for Denton Municipal Electric (Ordinance 21-2687).
On September 26, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Power Engineers, Inc., to provide professional services to migrate the ESRI
Geospatial Network to ESRI Utility Network, in the not-to-exceed amount of $1,815,181.
PRINCIPAL PLACE OF BUSINESS
Powers Engineers, Inc.
Hailey, ID
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from DME's pre-qualified engineering services account
605171500.1360.3980. Requisition # 156693 has been entered into the Purchasing software system in the
amount of $1,800,000. The budgeted amount for this item is $1,815,181.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.