Exhibit 1 - Agenda Information SheetCity of Denton
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a professional services agreement with SAM-Construction
Services, LLC, for construction project management and inspection services for the Hickory Creek
Road Phase 3 Project as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7894-001 – professional services agreement for management and
inspection services awarded to SAM-Construction Services, LLC, in the not-to-exceed amount of
$1,752,010.00).
INFORMATION/BACKGROUND
The proposed contract is needed to provide construction-based professional services for the Hickory
Creek Road Phase 3 project. Based on the current Capital Projects and Public Works Inspection
workload, the service level needed for the project requires the outsourcing of construction-based
services. This contract provides detailed bridge inspection and construction management services that
are essential for the project.
The work to be performed under the contract shall consist of providing construction engineering and
inspection (CEI) services and construction management (CM) services related to the realignment of
Hickory Creek Road. Scope of services include:
CEI
• Oversight of contractor activities
• Problem resolution
• Inspection and coordinating testing services
• Coordinating with the City of Denton staff
• Verify preparation of pay estimates
• Daily work order reports submitted via ProCore
CM
• Work Change Directives and Change Orders
• Submittal reviews
• Management of and verification of completed punch lists
• Project communication
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Record Keeper
• Maintain project records
• Process and filing project paperwork (Submittals, RFI, Change Orders, Schedules)
• Monitoring records to verify compliance with contract requirements
• Verifying accuracy and processing payments due to contractor for completed work
Auditor
• Auditing record-keeping services at the 30%, 60%, and 90% project completion dates to ensure
document control requirements are being met.
Request for Qualifications for construction inspection and construction management services for various
Capital Improvement Projects was solicited using the City’s formal solicitation process. City Council
approved a pre-qualified list of professional service firms on March 2, 2022 (Ordinance 22-523).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 22, 2022, Council approved RFQ 7894 for a prequalified list of firms for construction inspection
and construction management services (Ordinance 22-523).
RECOMMENDATION
Award a contract with SAM-Construction Services, LLC, for construction project management and
inspection services for the Hickory Creek Road Phase 3 Project, in a not-to-exceed amount of $1,752,010.
PRINCIPAL PLACE OF BUSINESS
SAM-Construction Services, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date that will coincide with the timeline of
the construction contract of Hickory Creek Road Phase 3.
FISCAL INFORMATION
The contract will be funded with 2019 Bond Program funds, account number 250081473.1360.40100.
Requisition #156562 has been entered into the Purchasing software system in the amount of $1,752,010.
The budgeted amount for this item is $1,752,010.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Draper, 940-349-7104.
Legal point of contact: Marcella Lunn at 940-349-8333.