Exhibit 1 - Agenda Information Sheet City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., for design services related to the Highway Safety Improvement Program (HSIP) project
for the City of Denton as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7292-007 – Professional Services Agreement for design services awarded
to Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $298,000.00).
INFORMATION/BACKGROUND
The HSIP is a Federal Highway Administration program established to reduce traffic fatalities and serious
injuries on all public roads, including on State-owned roads. The Texas Department of Transportation
(TxDOT) administers HSIP funding across the state. In November of 2021, the City of Denton submitted
and was awarded funding as part of the 2021 HSIP project call. Awarded projects include installing traffic
signals at the intersections of US 377 at UNT Discovery Park, W Windsor Drive at N Bonnie Brae Street,
FM 428 at Kings Row, US 377 (Fort Worth Drive) at Carroll Boulevard, and US 377 (Fort Worth Drive)
at UD 77 (Eagle Drive).
Four of the five selected HSIP projects are considered ‘on-system’ projects by TxDOT and, according to
the HSIP funding guidelines, construction is fully funded by the state with the local government responsible
for design and any associated cost overruns.
One of the five selected HSIP projects is considered an ‘off-system’ project by TxDOT and, according to
the HSIP funding guidelines, 90 percent of construction is funded by the state with a 10 percent local match
from the local government in addition to being responsible for design and any associated cost overruns.
The 2022 total estimated cost of these five projects was approximately $2,446,070, including a City
obligation of $298,000 to be approved by City Council on October 18, 2022. Following City Council
approval of the design contract, staff will subsequently request consideration of the City’s required TxDOT
review fees and construction fees (currently estimated to cost $35,500.00 and $52,663.20 respectively).
Project Description Estimated Expenditure Total
US 377 at UNT Discovery Park (Letting FY 2023) $100,000
W. Windsor Dr and N. Bonnie Brae St (Letting FY 2024) $68,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FM 428 at Kings Row, US 377and Carroll Blvd, and US
377 and US 77 (Letting FY 2025)
$130,000
Total: $298,000
Request for Qualifications for professional transportation engineering services was solicited using the
City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms on March
23, 2021 (Ordinance 21-554).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2021, Council approved RFQ 7292 for a prequalified list of professional transportation
engineering firms (Ordinance 21-554).
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., for design services related to the Highway Safety
Improvement Program (HSIP) project for the City of Denton, in a not-to-exceed amount of $298,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, Tx
ESTIMATED SCHEDULE OF PROJECT
The projected project design schedule is four (4) months for the FY 23 letting project, twelve (12) months
for the FY 24 letting project, and twenty (20) months for the FY 25 letting project.
FISCAL INFORMATION
These services will be funded from HSIP Project Account # 921724250. Requisition #157098 has been
entered into the Purchasing software system in the amount of $100,000. The total budgeted amount for this
item is $298,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brett Bourgeois, 940-349-8952.
Legal point of contact: Marcella Lunn at 940-349-8333.