Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Kinloch Equipment & Supply, Inc., an authorized
dealer for Embankscape Equipment LLC, dba RC Mowers, through the Buy Board Cooperative Purchasing
Network Contract # 611-20, for the purchase of one (1) 60” RC-Mower for the Solid Waste Department;
providing for the expenditure of funds therefor; and providing an effective date (File 8089 – awarded to
Kinloch Equipment & Supply, Inc., in the not-to-exceed amount of $64,933.00). The Public Utilities Board
recommends approval (4 - 0).
INFORMATION/BACKGROUND
The City of Denton Solid Waste and Recycling facilities, including the Landfill, own and manage land and
infrastructure consisting of about 70 acres of grounds that require regularly scheduled mowing to ensure
land management and adherence to the City of Denton code. The areas around the landfill and soil storage
stalk piles are dangerous due to the extreme slopes of up to 50 degrees. In addition to the steep slopes, the
landfill gas collection (LFG) system makes mowing extra difficult and tedious. Traditional methods are not
working for the difficult areas that need mowing maintenance and at times, the gas collection system has
been damaged.
To mitigate these safety concerns and to ensure the site is managed accordingly, the Solid Waste
Department researched various mowing technologies and found a viable option in remote-operated robotic
mowers. These mowers will safely go where traditional mowers will not, such as steep inclines and other
hard-to-reach places. With this new technology, the operator can stand and operate the RC mower from a
safe location, keeping visual contact at all times. This method is safer and more efficient than if the operator
had to climb and ride over the embankments. This RC mower can work even when it has been raining
heavily because the mower can go through wet and muddy conditions due to its wide stance tracked system
and leaves behind a very light footprint.
The company performed a demonstration of the RC Mower at the southwest slope of Landfill Cell 3. The
mower, with its wide stance and track system, had no trouble going up, down, and side to side on the slope.
Due to its 2,000-pound weight, footprint displacement, and weight distribution it is capable of going over
the LFG pipes with no issue and causing no damage to the pipes. The unit was found to be very operator
friendly and easy to use with many safety features right at its fingertips. The mower includes a front-facing
camera with a tablet to mount on the remote, as a standard item. It is a gasoline engine with a fuel tank of
13gal with 35HP and should run an entire day without stopping. This request is for the purchase of one (1)
60” Rotary RC-Mower for the Solid Waste Department.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On September 26, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Kinloch Equipment & Supply, Inc., which is an authorized dealer for Embankscape
Equipment LLC, dba RC Mowers, one (1) 60” RC-Mower for the Solid Waste Department, in a not-to-
exceed amount of $64,933.
PRINCIPAL PLACE OF BUSINESS
Kinloch Equipment & Supply, Inc.
Pasadena, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 90-120 days after receipt of order. This Buy Board contract expires
May 31, 2023.
FISCAL INFORMATION
These items will be funded from Solid Waste Department account 665269585. Requisition #156807 has
been entered into the Purchasing software system in the amount of $64,933. The budgeted amount for this
item is $64,933.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.