Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Taihan Fiberoptics America Inc., for the supply of
fiber optic cable for the City of Denton Warehouse; providing for the expenditure of funds therefor; and
providing an effective date (IFB 7989-1 – awarded to Taihan Fiberoptics America Inc., for three (3) years,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,750,000.00).
INFORMATION/BACKGROUND
This proposal is for the supply of fiber optic cable. Fiber optic cable is a flexible fiber made of glass, (silica)
or plastic and is widely used in fiber-optic communications, which permits transmission over longer
distances and at higher bandwidths (data rates) than other forms of communication. Fiber optics are used
instead of metal wires because signals travel along them with less loss and are also immune to
electromagnetic interference. Fiber communications are used to provide internet services to all City
facilities and provide communications from all of Denton Municipal Electric’s substations and facilities.
The cable specified in this bid will be used for upcoming projects and the replacement of existing fiber on
an as-needed basis.
Description Amount
Fiber Optic Cable Usage $ 1,662,500.00
Contingency - 5% $ 87,500.00
Total: $ 1,750,000.00
Invitation for Bids was sent to 227 prospective suppliers of this item, including seven (7) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Five (5) bids were received, with four (4) meeting specifications. The
lowest bid was received by Taihan Fiberoptics America Inc.
NIGP Code Used for Solicitation: 280 – Electrical Cables and Wires
(Not Electronic)
Notifications sent for Solicitation sent in IonWave: 227
Number of Suppliers that viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations sent out: 25
SBE-Small Business Enterprise Invitations sent out: 92
Responses from Solicitation: 5
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Responses Meeting Specifications: 4
RECOMMENDATION
Award a contract with Taihan Fiberoptics America Inc., for the supply of fiber optic cable for the City of
Denton Warehouse, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $1,750,000.
PRINCIPAL PLACE OF BUSINESS
Taihan Fiberoptics America Inc.
Hoboken, NJ
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from the Warehouse Capitol account 800100.6801. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $1,750,000. These products and services will
be funded through the using department’s budget on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.