Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Burns & McDonnell,
Engineering Company Inc., to provide professional services in the capacity of "Owner's Engineer" (OE)
and RFP development for an advanced distribution management system (ADMS) to DME Systems
Operation Department; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 7804-005 – Professional Services Agreement for professional services awarded to Burns &
McDonnell, Engineering Company Inc., in the not-to-exceed amount of $1,522,350.00). The Public
Utilities Board recommends approval (7-0).
INFORMATION/BACKGROUND
The City of Denton utilizes and maintains a master geographic information/facilities (GIS) management
system. ESRI's ArcGIS is the full enterprise software suite. Schneider Electric's (SE) ArcFM, a powerful
extension of Esri's ArcGIS platform, provides a graphical, data-rich environment and supports map-centric,
intuitive modeling, design, maintenance, and management of facility and land base information for the
electric utility. The electric GIS is the core technology product of DME and is DME specific. It has provided
GIS data that assists with financial fixed asset accounting (per FERC guidelines), budget preparations, and
presentations requiring governing board approvals, distribution engineering analysis, outage management,
outage tracking, and outage reporting. In addition, the ArcGIS/ArcFm solution integrates with many other
software applications such as the customer information system (CIS), asset management, outage
management (Responder OMS), and engineering analytics.
In 2020 Esri announced the end of support for the Geometric Network (GN) based software platform. It
recommended that utility customers upgrade to Utility Network (UN) based platform by January 2024.
Since SE's ArcFm Enterprise Solution is an extension of Esri, it also announced the end of support for GN-
based software to stay compatible with Esri's UN-based software. Schnieder Electric asked utility
customers to upgrade to the UN-compatible ArcFM platform by January 2024. DME has chosen to upgrade
from GN to UN on Esri and ArcFm platforms. This is the most cost-effective way to move forward for the
electric department. This also allows DME to implement new applications such as Advanced Distribution
Management Systems (ADMS) and workflow management software that increase efficiencies and electric
system reliability.
The UN allows DME to model the entire network from generation to transmission to distribution to the
customer meter. This level of connectivity is needed for DME to implement an ADMS, use life cycle
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Denton, Texas
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management on the transmission and substation level, and perform advanced analytics for system planning
and operation.
The support for the core products of DME is at the end of the lifecycle, forcing DME to re-evaluate the
way DME uses the GIS data. Therefore, with the collaboration from the City of Denton Technology
Services (TS), DME has developed an attentive plan to prepare the electric utility for a technologically
advanced future outlined in the following sequence:
1) Upgrade the Supervisory Control and Data Acquisition System (SCADA) application and
infrastructure in 2022.
2) Renew SE's Maintenace and Support (M&S) contract in 2022
3) Re-assess the existing Outage Management System(OMS) in 2022
4) Migrate from the Geometric network to Utility Network (distribution system) and model substation
and transmission systems in UN-based GIS in 2023
5) Upgrade to UN-based ArcFM enterprise solution 2023
6) Deploy ArcFM Designer XI (DXI) in 2023
7) Start the RFP process to procure ADMS in 2023
8) Implement new OMS in 2023
9) Deploy Maximo Workflow Application Suite and integrate with (DXI) in 2023
10) Implement Advanced Distribution Management System (2024)
11) Implement and test current systems-associated integrations (2024-2025)
Replacing or upgrading the OMS and evolving into ADMS are the next steps in the above process. DME
has determined the best source of action is to provide a business case for ADMS that includes the
following:
• Provide a gap analysis of current practices, processes, and procedure
• Initial capital deployment cost, capital spending plans, staffing cost, customer and
environmental impacts, and others
• ROI
DME will provide a master plan for ADMS deployment that includes the following:
• Standardized integration methods
• Best practices, processes, and procedures
• RFP development and selection
• Long-term and short-term goals
• Project governance
DME has selected B&M under the Pre-Qualified Engineering Firms RFQ 7804 to work as the Owners
Engineer (OE) and RFP developer for an ADMS system. B&M comprises a team of engineers and
scientists with different systems engineering specialties and support staff. The OE will not be involved in
the direct design and deployment of the project but instead act diligently as an advocate for DME while
managing all participating vendors in the design and implementation of this project. In addition, B&M will
develop an RFP for an ADMS system that will maximize efficiency, customer satisfaction, and
productivity for outage management and distribution system management. B&M will represent DME
through procurement, design, development, execution, integrations, and functional testing of the systems
to confirm that the work is done according to specifications and within legal standards.
B&M has gathered requirements from DME stakeholders and understands the organization's vision,
including ongoing or planned initiatives. As a result, B&M can provide the expertise and resources needed
to keep the project on schedule and aligned with DME's future business objectives.
Request for Qualifications for professional engineering services for Denton Municipal Electric was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on December 14, 2021.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2021, Council approved RFQ 7804 for a prequalified list of professional engineering
services for Denton Municipal Electric (Ordinance 21-2687).
On October 10, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to Burns & McDonnell, Engineering Company Inc., to provide professional services in
the capacity of "Owner's Engineer" (OE) and RFP development for an advanced distribution management
system (ADMS) to DME Systems Operation Department, in a not-to-exceed amount of $1,522,350.
PRINCIPAL PLACE OF BUSINESS
Burns & McDonnell, Engineering Company Inc.
Fort Worth, TX
FISCAL INFORMATION
These services will be funded from DME's pre-qualified engineering services account 605179500.
Requisition #156439 has been entered into the Purchasing software system in the amount of $700,000. The
budgeted amount for this item is $1,522,350.
EXHIBITS
Exhibit 1. Agenda Information Sheet
Exhibit 2. Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.