Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HDR Engineering, Inc.,
for professional engineering services on the Lead and Copper Public Outreach and Crisis Communication
Plan for the Water Utilities Department as set forth in the contract; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 7574-019 – Professional Services Agreement for engineering
services awarded to HDR Engineering, Inc., in the not-to-exceed amount of $217,106.50). The Public
Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
On December 16, 2021, the United States Environmental Protection Agency (USEPA) updated the Lead
and Copper Rule (LCR). These revisions, titled Lead and Copper Rule Revisions (LCRR), put in place a
proactive and holistic framework designed to address lead and copper in drinking water systems. Part of
this framework focuses specifically on the areas of public education and communication with regard to lead
and copper, health risks, and lead service line replacement. The revised rule also requires that utilities
engage with schools and day-care facilities to educate them with regard to the risk of lead in drinking water
and the new sampling required for these facilities by the rule. Another important requirement of the revised
LCRR is a crisis communications plan should the trigger and action levels of lead be exceeded. The new
communication requirements under the LCRR must be implemented by October 2024.
The LCRR has requirements that will affect utilities in multiple ways, including new testing requirements,
treatment requirements, service line identification/replacements, as well as public outreach/notification.
The scope of the contract under consideration includes:
• Developing a road map for LCRR compliance;
• Developing a Public Outreach Strategy in compliance with the LCRR;
• Develop Public Outreach Materials/Toolkits;
• Developing a Crisis Communications Plan;
• Providing On-Call Support;
• Providing Project Management Service.
Water Utilities Staff evaluated the qualifications and ability of HDR Engineering, Inc. to complete this Lead
and Copper Public Outreach and Crisis Communication Plan. Based on the firm’s experience and staff
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
assigned to the project staff have determined that the professional services firm is highly qualified to
perform this work.
HDR Engineering, Inc. is prequalified by RFQ 7574 received by the Purchasing Department. Staff elected
to solicit a formal scope and fee proposal from HDR Engineering, Inc. A formalized scope of work was
developed based upon a discussion with wastewater staff and the firm submitted a scope and fee proposal.
Request for Qualifications for professional engineering services for Water and Wastewater was solicited
using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms
on March 23, 2021 (Ordinance 21-546).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2021, Council approved RFQ 7574 for a prequalified list of professional engineering firms
for Water and Wastewater (Ordinance 21-546).
On October 24, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with HDR Engineering, Inc., for professional engineering services on the Lead and Copper
Public Outreach and Crisis Communication Plan for the Water Utilities Department, in a not-to-exceed
amount of $217,106.50.
PRINCIPAL PLACE OF BUSINESS
HDR Engineering, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
The project is expected to be completed twelve months after the contract is signed.
FISCAL INFORMATION
The project will be funded from Lead and Copper Public Outreach and Crisis Communication account
630507517.1365.30200. Requisition #156953 has been entered into the Purchasing software system in the
amount of $217,106.50. The budgeted amount for this item is $217,106.50.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Gay, 940-349-8086.
Legal point of contact: Marcella Lunn at 940-349-8333.