Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mountain Cascade of Texas, LLC, for the
construction of the I-35E-Mayhill Utility Relocations Project for the Water/Wastewater Utilities and Capital
Projects/Engineering Department; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 7968-001 – awarded to Mountain Cascade of Texas, LLC, in the not-to-exceed amount
of $15,008,997.15). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton is responsible for relocating City utilities along the I-35 corridor extending from the
intersection with Mayhill Road in the South to Milam Road on the Northern boundary. These relocations
are required to remove City utilities from the recently expanded Texas Department of Transportation’s
(TxDOT) right of way due to TxDOT’s planned expansion of I-35 and the associated access roads. The I-
35E-Mayhill Utility Relocation Project will relocate utilities out of TxDOT’s recently expanded Right of
Way between Mayhill and Loop 288.
These utility relocation projects will be temporarily funded by the City, but the majority of the work is
reimbursable through TxDOT since the expansion of TxDOT roadways created the need to relocate City
utilities. As this project is driven by the State’s I-35E Widening Project, TxDOT will reimburse the City
for all costs associated with this construction except for the City’s elective betterment where we have
upsized from the equivalent 20-inch HDPE to a 24-inch HDPE in anticipation of the City’s continued
growth ($782,065.00). The Standard Utility Agreements with TxDOT for both Water and Wastewater
relocations, totaling $17,127,281, are expected to come to City Council on November 15, 2022. The
agreements will reimburse the City for project-related expenses including Design, Right of Way/Easement
Acquisition, and Construction.
IH-35E/Mayhill Utility Relocation Project has a total estimated construction cost of $15,008,997.15. This
estimate includes a $14,294,283.00 total base bid amount and a five percent (5%) contingency of
$714,714.15. This contingency allowance is for the sole use of the City and will be subject to written
authorization by the City’s Project Manager and Program Manager and subject to the City’s procurement
policy.
In an effort to meet TxDOT’s anticipated roadway construction schedule, a Request for Qualifications for
utility relocation construction services was solicited using the City’s formal solicitation process. City
Council approved a pre-qualified list of professional service firms on June 7, 2022 (Ordinance 22-1145).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for Bids was sent to the three pre-qualified firms. Three (3) bids meeting specifications were
received. The lowest bid was received from Mountain Cascade of Texas, LLC.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 7, 2022, Council approved RFQ 7968 for a prequalified list of contractor firms (Ordinance 22-
1145).
On October 24, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Mountain Cascade of Texas, LLC, for the I-35E-Mayhill Utility Relocations Project
for the Water/Wastewater Utilities and Capital Projects/Engineering Department, in a not-to-exceed amount
of $15,008,997.15.
PRINCIPAL PLACE OF BUSINESS
Mountain Cascade of Texas, LLC
Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT
Construction will begin upon full execution of the Standard Utility Agreements with TxDOT and has an
estimated completion date within 240 calendar days.
FISCAL INFORMATION
These services will be funded from Water Projects C.O. Fund, account 630471523 and Other Water Projects
Funding (TxDOT Reimbursement funds) account 630444517. Requisition #157710 has been entered into
the Purchasing software system in the amount of $14,294,283. The budgeted amount for this item is
$14,294,283.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Exhibit 5: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Robin Davis, 940-349-7713
Legal point of contact: Marcella Lunn at 940-349-8333.