Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Maxar Intelligence, Inc., for weather forecasting
services and renewables forecasting services for Denton Municipal Electric; providing for the expenditure
of funds therefor; and providing an effective date (RFP 8024 – awarded to Maxar Intelligence, Inc., in the
three (3) year not-to-exceed amount of $200,000.00). The Public Utilities Board recommends approval (6
- 0).
INFORMATION/BACKGROUND
Denton Municipal Electric (“DME”) is highly dependent on weather forecasting services to manage electric
demand. The growing wind and solar generation portfolio adds a considerable dependency on accurate
weather forecasting to manage the City of Denton’s electric demand requirements. Weather volatility is a
key driver of electric demand and renewable energy output in the short-term and long-term horizon. DME
is seeking approval for forecasting service(s) which include Weather Forecasting, Load Forecasting, Wind
Forecasting, and Solar Forecasting.
The major functions of the Forecasting solution(s) are as follows:
1. Weather Forecasting
a. Short-Term Weather (7 Day)
b. Mid-Term Weather (15 Day)
c. Seasonal Weather
2. Load Forecasting
a. Short-Term (1 Day)
b. Mid-Term (15 Day)
c. Long Term (1 year+)
3. Wind Forecasting
a. Intra-Day Forecast
b. Short-Term Forecast (2-7 Days)
4. Solar Forecasting
a. Intra-Day Forecast
b. Short-Term Forecast (2-7 Days)
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
If approved, staff will utilize this solution to support effective energy portfolio management operations,
increase efficiencies, and data collection, increase staff performance, and provide management with
reporting data.
Request for Proposals was sent to 828 prospective suppliers of this item, including 23 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Six (6) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Based upon this evaluation, Maxar Intelligence, Inc. was ranked the highest and
determined to be the best value for the City for weather forecasting services and renewables forecasting
services.
NIGP Code Used for Solicitation: 208, 690, 691, 926
Notifications sent for Solicitation sent in IonWave: 828
Number of Suppliers that viewed Solicitation in IonWave: 44
HUB-Historically Underutilized Business Invitations sent out: 67
SBE-Small Business Enterprise Invitations sent out: 314
Responses from Solicitation: 6
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Maxar Intelligence, Inc., for weather forecasting services and renewables forecasting
services for Denton Municipal Electric, in a three (3) year not-to-exceed amount of $200,000.
PRINCIPAL PLACE(S) OF BUSINESS
Maxar Intelligence, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT(S)
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from Denton Municipal Electric Power Supply, Energy Management division
budget account 6000037804. Requisition #157509 has been entered into the Purchasing software system in
the amount of $200,000. The budgeted amount for this item is $200,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Shane Wallin, 940-349-7521.
Legal point of contact: Marcella Lunn at 940-349-8333.