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7877 - Amendment 1 ExecutedCity of Denton _____________________________________________________________________________________ INFORMATION SHEET DEPARTMENT: Procurement & Compliance DATE: October 21, 2022 SUBJECT Adoption of contract through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number Buy Board Cooperative Purchasing Network Contract # 601-19, with Bond Equipment Company, Inc., for the acquisition of services and products for the City of Denton on January 25, 2022, in the not-to-exceed amount of $656,490; said first amendment to provide additional funds until the BuyBoard Contract #601-19 expires on November 30, 2022; providing for expenditures of funds therefor; and providing an effective date (File 7877 Rearload Vehicle for SW– providing for an additional first amendment expenditure amount not-to-exceed $6,394, with the total contract amount not-to-exceed $662,884). BACKGROUND Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. The original contract was awarded on January 25, 2022 not-to-exceed $656,490 with Bond Equipment Company, Inc., for products and services related to BuyBoard Contract # 601-19. RECOMMENDATION To provide an additional not-to-exceed amount $6,394 with this First Amendment for an aggregate not-to- exceed amount of $662,884. ESTIMATED SCHEDULE OF PROJECT BuyBoard Contract # 601-19 with a contract expiration date of 11/30/2022. FISCAL INFORMATION These trucks will be funded from Solid Waste Department accounts 665191665 and 665192665. Requisition #153950 has been entered into the Purchasing software system in the amount of $662,884. The budgeted amount for this item is $662,884. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com DocuSign Envelope ID: 512F5952-1657-4512-B1CD-0950E35D5302 EXHIBITS Exhibit 1: Information Sheet Exhibit 2: Cooperative Quote Respectfully submitted: Gabby Leeper Procurement and Compliance DocuSign Envelope ID: 512F5952-1657-4512-B1CD-0950E35D5302 TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE BUYBOARD PRODUCT PURCHASING BASED ON CONTRACT 9/1/2022 Customer City of Planoof Denton Product Description CRANE CARRIER LET2 A.Base Price in Bid/Proposal Number 601-19 $157,156.00 B.Published Options *itemize each item below) L9-350 5795 R.Aluminum Wheels 1102 Remote Radiator Fill 561 315/80 Rear Tires 1707 Dash Mounted Filter Minder 124 Double Frame 2379 Pre Cleaner 504 Wheel Base 182"665 3-Battery 160 6S/6M ABS 638 Fuel Tank 80 Gallon 93 2-Round Mirrors 8"120 4500RDSR Trans W/Retarder 29821 LH Air ride Seat 310 Auto Neutral 1010 RH Fold up Seat 280 Front Aluminum Wheels 304 RH Guage Package 309 Dual Drive RH Stand up/Sit Dwn 5890 Console 2-Way Radio Wiring 134 134 D46-170P Axles 5.57 859 Flaming River Disconnect 201 Wide Brake Package 8.62 386 New Way Cobra 25yd 122104 Subtotal column 1 45507 Subtotal column 2 129949 Pubished Options added to Base Price (Subtotal of Column1 Column 2 )$332,612 C.Subtotal of A+ B $175,456 D.Unpublished Options (Itemize each item below. Not to exceed + 25% of Unpublished) Adj.Seat Shock 346 Frt Tow Pins 346 Orange Seat Belts 466 46,000 Up Grade 4674 DCDL 1412 Freight to New Way 2811 Surcharge 525 Payment After Delivery 3900 Total Column 1 14480 Total Column 2 Unpublished Options added to Base Price (subtotal of Column 1 + 2)171636 Dealer Install E.Contract Price Adjustment (if any explain)DSRPT Promo -17,940 F.Total of C +D + E(Not including Buyboard Fee)329152 G.Quantity Ordered (Units x F)2 # of Units 658304 H.Buyboard Fee 400 400 I.Non-Equipment Charges & Credits (ie Ext. Warranty, Trade In, Cost of Factory Trips etc.)Cummins Extended Warranty 2090.00X 2 2090.00 X 2 4180 Subtotal non equipment changes 4180 J.TOTAL PURCHASE PRICE INCLUDING (G +H +I)662,884 Bond Equipment Company Inc.Andy Bond 2946 Irving Blvd 214-637-0760 Dallas, TX 75247 DocuSign Envelope ID: 512F5952-1657-4512-B1CD-0950E35D5302 ***Price Subject to Change*** DocuSign Envelope ID: 512F5952-1657-4512-B1CD-0950E35D5302 Certificate Of Completion Envelope Id: 512F595216574512B1CD0950E35D5302 Status: Completed Subject: Complete with DocuSign: 7877 Rearload Vehicle for SW amendment 1 Source Envelope: Document Pages: 4 Signatures: 1 Envelope Originator: Certificate Pages: 2 Initials: 0 Gabby Leeper AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Gabby.Leeper@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 10/21/2022 4:07:39 PM Holder: Gabby Leeper Gabby.Leeper@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Gabby Leeper gabby.leeper@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/21/2022 4:09:21 PM Viewed: 10/21/2022 4:09:29 PM Signed: 10/21/2022 4:09:36 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 10/21/2022 4:09:22 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/21/2022 4:09:22 PM Certified Delivered Security Checked 10/21/2022 4:09:29 PM Signing Complete Security Checked 10/21/2022 4:09:36 PM Completed Security Checked 10/21/2022 4:09:36 PM Payment Events Status Timestamps