Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Quorum Architects, Inc.,
for professional design services for the Solid Waste Fleet Maintenance Shop for the Facilities Management
Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7818-
004 – awarded to Quorum Architects, Inc., in the not-to-exceed amount of $663,800.00).
INFORMATION/BACKGROUND
On June 26, 2018, Blue Ridge Services, Inc. presented recommendations from an operational review and
staffing study the firm conducted on the Solid Waste Department’s operations. The study indicated that the
current size of the Fleet Maintenance Facility had reached capacity to adequately service Solid Waste
equipment. The study also recommended a future expansion of the annex facility located at 1527 South
Mayhill Road, and the addition of dedicated refuse truck technicians.
The project will include six (6) service bays to accommodate large Solid Waste vehicles and equipment,
and office space for personnel. The new facility will include parking and holding spaces for equipment
under repair that will accommodate the large vehicle size necessary for Solid Waste operations.
This project will also include the demolition of the existing 2 bay Fleet Annex which completes minor truck
repairs. Major truck repairs currently occur at Fleet Maintenance located on Texas Street, causing lost
productivity during vehicle service. The redesigned Solid Waste Fleet Maintenance Shop will be able to
handle both minor and major repairs, increasing efficiency and the maintenance and safety of the Solid
Waste vehicles and equipment.
Statements of qualifications were sent to the City’s prequalified list of architects. Upon ranking the received
information, staff found Quorum Architects, Inc. to have the most relevant professional design experience
specifically in fleet maintenance facilities, has current work in progress in Texas, and available staff to
complete the project within the schedule. Based on Quorum Architects, Inc.'s knowledge, project team
experience, and availability, staff has selected Quorum Architects, Inc. as the best choice for completing
the Solid Waste Fleet Maintenance Shop design.
Request for Qualifications for vertical construction services for Facilities Management was solicited using
the City’s formal solicitation process. City Council approved a pre-qualified list of professional service
firms on November 16, 2021 (Ordinance 21-2435).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 16, 2021, Council approved RFQ 7818 for a prequalified list of firms for vertical construction
projects (Ordinance 21-2435).
On November 14, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Quorum Architects, Inc., for professional design services for the Solid Waste Fleet
Maintenance Shop for the Facilities Management Department, in a not-to-exceed amount of $663,800.
PRINCIPAL PLACE OF BUSINESS
Quorum Architects, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval and all phases are expected to conclude by December 2023.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation Funds account 660894595.1360.20100.
Requisition #156532 has been entered into the Purchasing software system in the amount of $663,800. The
budgeted amount for this item is $663,800.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.