Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with J&B Five Point Construction, LLC, for directional
boring services for Denton Municipal Electric; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8054 – awarded to J&B Five Point Construction, LLC, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $12,000,000.00).
INFORMATION/BACKGROUND
Contractors have been utilized for directional boring services to install underground utilities since February
2000. This service was originally contracted out to accommodate the rapid rate of growth in Denton and
the City’s desire to install underground facilities in all new subdivisions and in locations that make
economic sense. Contracts have been re-solicited in compliance with state law and to update and modify
the current five-year-old agreement (RFP #6516). Request for Proposals #8054 consists of the labor,
equipment, tools, and supervision, and will cover all administrative and insurance costs incurred by the
contractor necessary to complete installations of underground directional bores under the direction of
Denton Municipal Electric (DME) staff. DME will provide all permanent electric materials installed by the
contractor. Anticipated work will be performed for underground construction in residential subdivisions,
commercial and industrial developments, exit feeders for new substations, and overhead to underground
conversion projects. This agreement will not guarantee any minimum amounts of construction and will be
used on an as-needed basis as selected by DME.
Request for Proposals was sent to 667 prospective suppliers, including 51 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including safety, compliance with specifications, probable
Project Description Estimated 5-Year Expenditure
Year 1 $ 2,400,000
Year 2 $ 2,400,000
Year 3 $ 2,400,000
Year 4 $ 2,400,000
Year 5 $ 2,400,000
Total $12,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, J&B Five Point Construction, LLC was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 912 - (Service Only) - Construction
Services, General (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 667
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 72
SBE-Small Business Enterprise Invitations sent out: 246
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 14, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with J&B Five Point Construction, LLC, for directional boring services for Denton
Municipal Electric, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $12,000,000.
PRINCIPAL PLACE OF BUSINESS
J&B Five Point Construction, LLC
Justin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The budgeted amount for these items is $12,000,000. The City will only pay for services rendered and is
not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rowdy Patterson, 940-349-7669.
Legal point of contact: Marcella Lunn at 940-349-8333.