Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Halff Associates, Inc., for
the design of the Westgate Drive Reconstruction Project for the Capital Improvements Department as set
forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ
7599-011 – Professional Services Agreement for design services awarded to Halff Associates, Inc., in the
not-to-exceed amount of $1,144,280.00).
INFORMATION/BACKGROUND
In its current configuration of development, Westgate Drive is the only point of ingress/egress for residents
that reside in the neighborhood bounded by Fladger Drive, Darby Lane, Barrow Drive, and the most
northern portions of Westgate Drive. The amount of development is anticipated to increase due to the
completion of the new Denton High School campus located at the street intersection of Bronco Way and
Westgate Drive. City Staff was directed to conduct a traffic study of the Westgate area, and a general
consensus was provided by the City Council to fully reconstruct the current north/south extents of Westgate
with an 8-foot sidewalk and determine the needs of the City emergency services (Fire and Police).
This contract will include the design of the reconstruction and widening of Westgate Drive from Windsor
Drive to Bronco Way and the study and design of permanent connectivity of the existing East/West
Westgate Drive and Windsor Drive. The compensation fee for the basic services is $558,900. Special
services for the Westgate Drive project have been anticipated for the completion of the project design which
will include right-of-way appraisal, acquisition, and title/closing services, traffic signal study and design,
and a drainage study. The compensation fee for the special services is $585,380.
The City’s financial obligation with the approval of this contract will be $1,144,280 for eligible expenses.
The total project funding already allocated for the Westgate Drive Reconstruction Project is in the amount
of $2.4 million. City Staff has prepared a preliminary opinion of probable cost and anticipates the
construction cost for the project to be between $10 to $11 million.
A supplementary qualification request was sent to the City’s prequalified list of engineers requesting
updated key personnel with past project experience and current workload/availability for each key
personnel. Upon ranking the received information, City staff found Halff Associates, Inc. (Halff), to have
the most relevant experience and available staff to complete the project within schedule.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on May 18, 2021
(Ordinance 21-894).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 18, 2021, City Council approved RFQ 7599 for a prequalified list of professional engineering firms
(Ordinance 21-894).
On November 14, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Halff Associates, Inc., for the design of Westgate Drive Reconstruction Project for
the Capital Improvements Department, in a not-to-exceed amount of $1,144,280.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated project schedule that includes (3) months for
Conceptual Design, (6) months for Preliminary Design, and (9) months for Final Design from the date of
written authorization.
FISCAL INFORMATION
These services will be funded from Street/Traffic G.O. funds account 350522467. Requisition #157707 has
been entered into the Purchasing software system in the amount of $1,144,280. The budgeted amount for
this item is $1,144,280.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jesus Perez, 940-349-7715.
Legal point of contact: Marcella Lunn at 940-349-8333.