Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Bond Equipment Company, Inc., through the Buy
Board Cooperative Purchasing Network Contract # 601-19, for the purchase of Crane Carrier Refuse
Trucks for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8152 – awarded to Bond Equipment Company, Inc., in the two (2) year not-to-exceed
amount of $2,420,000.00).
INFORMATION/BACKGROUND
The proposed contract will be used to purchase six Solid Waste vehicles scheduled for replacement over
the next two fiscal years. In FY/22/23, two (2) rear load and one (1) side load refuse trucks will be purchased
for the Solid Waste Department. An additional three (3) units are on track to be replaced in FY23/24 for a
total of six (6) trucks. The trucks will be built using Crane Carrier low entry chassis with Heil 25 yd rear
load refuse bodies.
The first three (3) trucks are fleet replacements approved in the FY22/23 budget. The trucks being replaced
are 2013 and 2014 models with replacement dates of 2022. Combined they have accrued $326,662 in
Lifetime to Date maintenance costs and meet recommended replacement criteria.
FY23/24 projected replacements are the 2015, 2016, and 2017 models. The prospects have accrued
$239,391 in Lifetime to Date maintenance costs. These units are on track to meet replacement criteria within
the next Fiscal Year.
The Crane Carrier chassis are a true “low entry” design with an 18” floor height for ergonomic entry and
exit for both the driver and passenger. This is a departure from previous cab designs from Peterbilt and it is
believed that these will provide the operator with a higher level of safety and comfort for the repetitive
ingress and egress motion experienced throughout the day.
FY 22/23 Replacements
Replacing Unit Current Points (15-Point Scale)
SW1446 10.3
SW1439 12.1
SW1382 11.4
FY 23/24 Replacements
SW15101 12.1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SW16117 8.0
SW1742 11.6
Project Description Expenditure
Solid Waste Crane Carrier Refuse Truck Replacement
22/23 (3 Units)
$ 1,100,000
Solid Waste Crane Carrier Refuse Truck Replacement
23/24 (3 Units)
$ 1,100,000
10% Contingency $ 220,000
Total $ 2,420,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On November 14, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Bond Equipment Company Inc., for Crane Carrier refuse Trucks for the Solid Waste
Department, in a two (2) year not-to-exceed amount of $2,420,000.
PRINCIPAL PLACE OF BUSINESS
Bond Equipment Company, Inc.
Dallas, Texas
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on November 30, 2022. Staff will follow up with BuyBoard at that time to confirm
if the contract will be renewed for an additional time period. If the contract is not renewed, this item will
automatically expire, and a new contract will need to be awarded.
FISCAL INFORMATION
Requisitions will be entered on an as-needed basis. All apparatus replacements and additions will be
approved by the budget year. The budgeted amount for this item is $2,420,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.