Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and CBS Mechanical
Services, Inc., dba CMS Mechanical Services, Inc., amending the contract approved by the City Council on
November 5, 2019, in the not-to-exceed amount of $2,500,000.00; said first amendment to continue to
provide HVAC repairs, replacement, and preventive maintenance in City of Denton buildings for the
Facilities Management Department; providing for the expenditure of funds therefor; and providing an
effective date (IFB 7127 – providing for an additional first amendment expenditure amount not-to-exceed
$625,000.00, with the total contract amount not-to-exceed $3,125,000.00).
INFORMATION/BACKGROUND
In November 2019, CMS was awarded the City contract for the supply of heating, ventilation, and air
conditioning maintenance, repairs, and replacement services. Since that date, COVID-19 cost impacts have
depleted the contract allowance by an unanticipated $270,000 for ionizers that were purchased and installed
to improve air quality. In the past year, CMS has responded to 200+ service calls assisting Facilities staff
with HVAC repair and maintenance to ensure the comfort and safety of City facilities. The additional
contract amount will allow us to move forward with the HVAC replacements and preventative maintenance
as approved in the FY 2022-23 Capital Maintenance budget.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 5, 2019, City Council approved a contract with CBS Mechanical Services, Inc., dba CMS
Mechanical Services, Inc., in the not-to-exceed amount of $2,500,000 (Ordinance 19-2577).
RECOMMENDATION
Award Amendment No. 1 with CBS Mechanical Services, Inc., dba CMS Mechanical Services, Inc., to
continue to provide HVAC repairs, replacement, and preventive maintenance in City of Denton buildings
for the Facilities Management Department, in a not-to-exceed amount of 625,000, for a total amended
contract amount of $3,125,000.
PRINCIPAL PLACE OF BUSINESS
CBS Mechanical Services, Inc., dba CMS Mechanical Services, Inc.
Denton, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This contract expires on November 5, 2024.
FISCAL INFORMATION
These services will be funded from Facilities Operating budget, account 880200.6545. Requisitions will be
entered into the Purchasing software system on an as-needed basis. The total amount of this contract is
$3,125,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.