22-2286 - 7977 - Ordinance ExecutedORDiNANCE NO. 22-2286
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE ANINTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OFALLEN, UNDER THE TEXAS GOVERNMENT CODE, SECTION 791.001, TOAUTHORIZE THE CITY OF ALLEN AND CITY OF DENTON TO UTILIZE EACHENTITIES’ SOLICITED CONTRACTS FOR THE PURCHASING OF VARIOUS GOODSAND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; ANDDECLARING AN EFFECTIVE DATE (FILE 7977 – AWARD AN [NTERLOCALCOOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF ALLEN).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to execute the
Interlocal Cooperative Purchasing Agreement with the City of Allen under Section 791.001 of
the Texas Government Code, a copy of which is attached hereto and incorporated by referenceherein (the “Agreement”).
SECTION 2. The City Manager, or their designee, is authorized to expend fundspursuant to the Agreement for the purchase of various goods and services.
SECTION 3. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
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Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis. District 3 :
Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the \ Sh day of fJaVern b–, 2022.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City
By. \N,uMl,\ \jEnit ::,:i:*,::I„H„I„„.„„M.m.1 p 1• - n rnm, r=IISDate: 2022.10.27 21 :47:22 -05'00’
DocuSign Envelope ID: B24FAB07-125949A6-8FID-A84D6412ACF7
DENTON
Docusign City Council Transmittal Coversheet
FILE 1 7977
Inter1 oca1 wi thFile Name
Purchasing Contact GabbY Leeper
C1 ty
City Council Target Date NOVEMBER 15’ 2022
Piggy Back Option
Contract Expiration
App1 i cab1 eNOt
Ordinance
of A11en
CONTINUOUS
22-2286
DocuSign Envelope ID: B24FAB07-125949A6-8FID-A&+D6412ACF7
STATE OF TEXAS g
§
gCOUNTIES OF DENTONAND COLLIN
INTERLOCAL COOPERATION AGREEMENT
This Interlocal Cooperation Agreement (“Agreement”) is by and between the City
of Allen, Texas (“Allen”), and the City of Denton, Texas, Texas (“Denton”), acting by
and through their authorized officers.
RECITALS :
WHEREAS, this Agreement is authorized by Chapter 791 of the Texas
Government Code and Subchapter F, Chapter 271, Texas Local Government Code; and
WHEREAS, Section 271.102 of the TEX. Loc. Gov’T CODE authorizes a local
government to participate in a Cooperative Purchasing Program with another local
government or a local cooperative organization; and
WHEREAS, a local government that purchases goods and services pursuant to a
Cooperative Purchasing Program with another local government satisfies the requirementof the local government to seek competitive bids for the purchase of the goods and
materials; and
WHEREAS, each party has and will on an annual basis obtain competitive bids
for the purchase of goods and services; and
WHEREAS, the parties desire to enter into a cooperative purchasing programwhich will allow each party to purchase under goods and services under each other’s
competitively bid contracts pursuant to Subchapter F, Chapter 271 of the TEX. Loc.
GOV’T CODE;
NOW THEREFORE, in consideration of the mutual covenants and promisescontained herein, the parties agree as follows:
ARTICLE 1PURPOSE
The purpose of this Agreement is to establish a cooperative purchasing program
between the parties, which will allow each party to purchase goods and services under
each other’s competitively bid contracts pursuant to Subchapter F, Chapter 271 of theTEX. LOC. GOV’T CODE.
Allen Denton !LA Cooperative Purchasing
DocuSign Envelope ID: B24FAB07-125949A6-8FID-A84D6412ACF7
ARTICLE 11TERM
The term of this Agreement shall be for a period of one (1) year commencing on
the last date of execution hereof (“Effective Date“). Thereafter this Agreement shall
automatically renew for successive periods of one (1) year each under the terms and
conditions stated herein, unless sooner terminated as provided herein.
ARTICLE 111TERMINATION
Either party may terminate this Agreement by providing thirty (30) days prior
written notice to the other party.
ARTICLE IVPURCHASING
4.1 The City Manager or designee for each party is authorized to act on behalf of the
respective party in all matters relating to this cooperative purchasing program. Each
party shall make payments directly to the vendor under the contract made pursuant to
Subchapter F, Chapter 271 of the TEX. Loc. Gov’T CODE. Each party shall be responsiblefor the respective vendor’s compliance with provisions relating to the quality of items
and terms of delivery.
4.2 The parties shall notify all participating entities of available contracts to include
terms of contract, commodity cost, contact names and addresses, and shall keepparticipating parties informed of all changes to the list of contracts available for
cooperative purchasing.
4.3 Each party shall ensure that all applicable laws and ordinances have been satisfied
with respect to any action taken by such party pursuant to this Agreement.
4.4 Nothing in this Agreement shall prevent any participating party from accepting
and awarding bids for commodities subject to this Agreement individually and on its ownbehalf
4.5 All products and services shall be procured in accordance with all appropriate
procedures governing competitive bids and competitive proposals, as required by thelaws of the State of Texas.
4.6 The parties will be able to purchase from those contracts established by the other
party where notice has been given in the bid specifications and the successful bidder has
accepted terms for cooperative purchasing agreements for local governments.
Allen Denton ILA Cooperative Purchasing
DocuSign Envelope ID: B24FAB07-125949A6-8FID-A84D6412ACF7
4.7 The parties hereto aoree that the ordering of products and services through this
Agreement shall be their individual responsibility and that the successful bidder or
bidders shall bill each party directly or, if deemed advantageous by the parties, to both
partres.
4.8 The parties agree to pay successful bidders directly for all products or services
received nom current revenues available for such purchase. Each party shall be liable to
the successfUI bidder only for products and services ordered by and received by such
party and shall not, by the execution of this Agreement, assume any additional liability.
4.9 The parties do not warrant and are not responsible for the quality or delivery of
products or services from the successful bidder. The participating parties shall receive all
warranties provided by the successful bidder for the products or services purchased.
4.10 if any dispute arises between individual parties and a successful bidder, such
dispute shall be handled by and between the participating party’s governmental body andthe bidder.
ARTICLE V.LIABILITY AND IMMUNITY PROVISIONS
5. 1 it is understood and agreed between the parties that each party hereto shall be
responsible for its own and its employees’ acts of negligence in connection with this
Agreement. Neither party shall be responsible for any negligent act or omission of the
other party or its employees in connection with this Agreement. It is specifically agreed
that, as between the parties, each party to this Agreement shall be individually and
respectively responsible for responding to, dealing with, insuring against, defending, andotherwise handling and managing liability and potential liability of itself and its
employees pursuant to this Agreement.
5.2 Notwithstanding the foregoing, each party hereto reserves and expressly does not
waive any immunity or defense available at law or in equity, including governmental
immunity, for any claim or cause of action whatsoever that may arise or result from the
services provided and/or any circumstances arising under this Agreement. These
provisions are solely for the benefit of the parties hereto and are not for the benefit of
any person or entity not a party hereto; this Agreement shall not be interpreted nor
construed to give any claim or cause of action to any third party. Neither party shall beheld legally liable for any claim or cause of action arising pursuant to or out of the
services provided under this Agreement, except as specifically provided by law. Where
injury or property damages results from the joint or concurrent negligence of both
parties, liability, if any, shall be shared by each party based on comparative
responsibility in accordance with the applicable laws of the State of Texas, subject to all
defenses available to them, including governmental immunity.
Allen Denton ILA Cooperative Purchasing
DocuSign Envelope ID: B24FAB07-1259dt9A6-8FID-A84D6412ACF7
5.3 TIris Agreement is expressly made subject to the parties’ governmental immunity
under the Texas Civil Practice and Remedies Code and all applicable federal, state, and
local laws, rules, regulations, ordinances, and policies. Nothing in this Agreement shall
be deemed to waive, modify, or amend any legal defense available at law or in equity to
either party or to create any legal rights or claim on behalf of any third party. Neither
party waive, modify, or alter, to any extent whatsoever, the availability of the defense of
govemmental immunity under the laws of the State of Texas.
ARTICLE VIMISCELLANEOUS
6.1 Relationship of Parties: This Agreement is not intended to create, nor should it
be construed as creating, a partnership, association, joint venture, or trust.
6.2 Notice: Any notice required or permitted to be delivered hereunder shall be
deemed received when sent in the United States Mail, Postage Prepaid, Certified Mail,
Return Receipt Requested, or by hand-delivery or facsimile transmission addressed to the
respective party at the address set forth below the signature of the party.
6.3 Amendment: This Agreement may be amended by the mutual written agreement
of both parties hereto.
6.4 Severability: in the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in anyrespect, such invalidity, illegality, or unenforceability shall not affect the otherprovisions, and the Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained in this Agreement.
6.5 Governing Law: The validity of this Agreement and any of its terms and
provisions as well as the rights and duties of the parties, shall be governed by the laws of
the State of Texas; and venue for any action concerning this Agreement shall be in the
State District Court of Dallas County, Texas.
6.6 Entire Agreement: This Agreement represents the entire agreement among the
parties with respect to the subject matter covered by this Agreement. There is no other
collateral, oral or written agreement between the parties that in any manner relates to the
subject matter of this Agreement.
6.7 Recitals: The recitals to this Agreement are incorporated herein.
6.8 Counterparts: Tbis Agreement may be executed in any number of counterparts,
each of whom shall be deemed an original and constitute one and the same instrument.
Allen Denton ILA Cooperative Purchasing
DocuSign Envelope ID: B24FAB07-1259-+9A6-8FID-A84D6412ACF7
6.9 Authority. Each party has the full power and authority to enter into and perform
this Agreement and the person signing this Agreement on behalf of each party has been
properly authorized and empowered to enter into this Agreement. The persons executing
this Agreement hereby represent that they have authorization to sign on behalf of their
respectIve party.
6.10 Successors. This Agreement shall be binding upon the parties hereto, their
successors, heirs, personal representatives, and assigns. Neither party will assign or
transfer an interest in this Agreement without the prior written consent of the other party.
6. It Third Parties. By entering into this Agreement, the parties do not create any
obligations, express or implied, other than those set forth herein, and this Agreement shall
not create any rights in, or claims by, third parties who are not signatories to this
Agreement.
6.12 Venue and Choice of Law. This Agreement shall be interpreted in accordance
with the laws of the State of Texas and venue of any cause of action concerning this
Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas.
6.13 Wavier. Failure of any party, at any time, to enforce a provision of this
Agreement, shall in no way constitute a waiver of that provision nor in any way affect the
validity of this Agreement or the right of either party thereafter to enforce each provision
hereof No term of this Agreement shall be deemed waived, or any breach excused
unless the waiver shall be in writing and signed by the party claimed to have waived.
Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver
or excuse of any other different or subsequent breach.
6.14 Electronic Documents. Each party agrees that this Agreement and any other
documents to be delivered in connection herewith may be electronically signed, and that
any electronic signatures appearing on this Agreement, or such other documents are the
same as handwritten signatures for the purposes of validity, enforceability, and
admissibility.
Allen Denton ILA Cooperative Purchasing
DocuSign Envelope ID: B24FAB07-125949A6-8FID-A84D6412ACF7
EXECUTED this J day of Delth, , 2022.
CITY OF ALLEN, TEXAS
/l&ZERIC ELL':ITYMANAGER
City of Allen
305 Century Parkway
Allen, TX 75013
ATTEST:
EXECUTED thIS 15TH day Of NOVEMBER _, 2022.
CITY OF DENTON, TEXAS
DocuSigned by:
By, @ ;M&EY. CITY MANAGER
City of Denton
215 E McKinney StDenton, TX 76201
ATTEST:
DocuSigned by:
By:C
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATtORNEY
DocuSigned by:
BY: LIU.}r
B4AA438
Allen Denton ILA Cooperative Purchasing
[kx:uSign
Certificate Of Completion
Envelope Id: B24FAB07125949A68FI DA&+D6412ACF7
Subject: Please DocuSign: City Council Contract 7977 Interlocal with City of AIIen
Source Envelope:
Status: Completed
Document Pages: 7
Certificate Pages: 6
AutoNav: Enabled
Signatures: 3
Initials: 1
Envelope Originator:
Gabby Leeper
901B Texas Street
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Denton, TX 76209
Gabby.Leeper@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
10/18/2022 3:51 :17 PM
Holder Gabby Leeper
Gabby.Leeper@cityofdenton.com
Location: DocuSign
Signer Events
Gabby Leeper
gabby.leeper@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Signature Timestamp
Sent: 10/18/2022 3:57:17 PM
Viewed: 10/1 8/2022 3:58:52 PM
Signed: 10/18/2022 3:59:14 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 10/1 8/2022 3:59:18 PM
Viewed: 10/1 8/2022 4:19:57 PM
Signed: 10/1 8/2022 4:52:54 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 10/1 8/2022 4:52:57 PM
Viewed: 10/26/2022 10:47:31 AM
Signed: 10/26/2022 10:48:28 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 10/26/2022 10:48:34 AM
Viewed: 11/1 6/2022 9:31 :32 AM
Signed: 11/16/2022 9:31 :51 AMUsing IP Address: 198.49.140.10
Signer Events
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 11/1 6/2022 9:31 :54 AM
Viewed: 11/1 6/2022 9:32:20 AM
Signed: 11/16/2022 9:32:50 AM
'Docu81oned brI SMA }/044
523608208270423
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.198.132
Signed using mobile
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
Sent: 11/1 6/2022 9:32:55 AM
Viewed: 11/1 6/2022 4:33:10 PM
Signed: 11/1 6/2022 4:33:27 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 11/16/2022 4:33:10 PMID: aff7e93c-66f2+ff9-9eaa-cd172afObbd2
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 10/1 8/2022 3:59:17 PM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 10/26/2022 10:48:32 AM
Viewed: 10/26/2022 10:50:14 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 11/16/2022 4:33:30 PM
Viewed: 11/17/2022 9:44:58 AM
Carbon Copy Events
Eva Badali
ebadali@cityofallen.org
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 11/1 6/2022 4:33:32 PM
Witness Events Signature
Signature
Timestamp
Notary Events Timestamp
Envelope Summary Events Status Timestamps
10/18/2022 3:57:17 PM
11/16/2022 4:33:10 PM
11/16/2022 4:33:27 PM
11/16/2022 4:33:32 PM
Envelope Sent
Certified Delivered
Signing Complete
Completed
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Rosa Rios
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