Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Tyler Technologies, Inc., through the Sourcewell
Cooperative Purchasing Network Contract Number 090320-TTI, for the purchase of Public Safety’s Brazos
eCitation system including equipment, software, peripherals, warranty, interface, professional service,
maintenance, and repair for the Police Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8142 – awarded to Tyler Technologies, Inc., in the five (5) year not-to-
exceed amount of $680,724.00).
INFORMATION/BACKGROUND
The Denton Police Department, Fire Department, UNT Police Department, and TWU Police Department
use Brazos eCitation system to provide an advanced mobile electronic citation solution. Instead of hand-
written citations that must be re-entered into the Denton Municipal Court system or public safety records
management system (RMS), patrol officers can easily collect citation information from a mobile device.
When submitted, the information is automatically uploaded to Brazos cloud and then processed for
Municipal Courts to import the data to the court system and police RMS system. The streamlined process
assists in reducing time spent on traffic stops, pedestrian stops, parking violation enforcement, criminal
trespass enforcement, eliminating data entry errors on paper citations, and increasing officers’ safety during
the enforcement process.
The City of Denton needs to keep current maintenance with the software vendor to ensure the availability
of system upgrades, software fixes, equipment repair, and access to knowledge and support resources.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. Instead of
competitive bidding, items and services may be purchased through such agreements as the agreements have
already been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined
purchasing usage of these entities was utilized to realize competitive pricing and reduced administrative
costs of individual bidding.
Pricing obtained through the Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Projected Spend
Fiscal Year FY 2022-23 FY 2023-24 FY 2024-25 FY 2024-25 FY 2024-25 Total
Hardware $41,143.00 $41,143.00 $10,571.00 $15,943.00 $15,943.00 $124,743.00
Paper $1,260.00 $1,260.00 $1,260.00 $1,260.00 $1,260.00 $6,300.00
Software and
License $12,750.00 $12,750.00 $12,750.00 $12,750.00 $12,750.00 $63,750.00
Maintenance and
Support $56,582.79 $66,812.35 $79,087.82 $93,818.38 $111,495.06 $407,796.39
Consulting and
Training $3,250.00 $3,250.00 $3,250.00 $3,250.00 $3,250.00 $16,250.00
10% Contingency $11,498.58 $12,521.53 $10,691.88 $12,702.14 $14,469.81 $61,883.94
Total $126,484.37 $137,736.88 $117,610.70 $139,723.52 $159,167.86 $680,723.33
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
RECOMMENDATION
Award a contract with Tyler Technologies, Inc., for the purchase of Public Safety’s Brazos eCitation system
including equipment, software, peripherals, warranty, interface, professional service, maintenance, and
repair for the Police Department, in a five (5) year not-to-exceed amount of $680,724.
PRINCIPAL PLACE OF BUSINESS
Tyler Technologies, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This Sourcewell contract expires on November 2, 2024.
FISCAL INFORMATION
These services will be funded from Public Safety Technology operating accounts. Requisition #157852 has
been entered into the Purchasing software system in the amount of $114,986. The budgeted amount for this
item is $680,724.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Wei, 940-349-7816.
Legal point of contact: Marcella Lunn at 940-349-8333.