Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 6, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with Denton
County, under the Government Code, Chapter 791.001, to authorize the use of consolidated communication
systems for public safety and governmental services for the City of Denton; authorizing the expenditure of
funds therefor; and declaring an effective date (File 8083 – award an Interlocal Cooperative Purchasing
Agreement with Denton County, in the five (5) year not-to-exceed amount of $991,536.00).
INFORMATION/BACKGROUND
The City of Denton utilizes Denton County’s Consolidated Communications System to provide
dependable, mission-critical communications services (voice radio and data service). This
communications system consists of a wide area, multi-agency digital trunked radio system compliant with
P-25 interoperability standards to be used jointly by the City of Denton, Denton County, and other
Infrastructure Members if any. The system is primarily for providing public safety dispatch and
communications for fire, emergency medical, law enforcement services, and such other governmental
services as may be agreed from time to time by the Parties. The use of this Consolidated Communications
System will provide for system coverage for the City and County to ensure safe, effective, and efficient
communication, and benefit the greatest number of citizens both now and in the future.
The services provided under this agreement began on October 1, 2022, and will end on September 30,
2027. Denton County provided an updated agreement for the 2022-2023 fiscal year in August 2022.
The County maintains the core of the network and it periodically requires maintenance, repair, and/or
installation for routine communications functions. The City is allowed to utilize the system with the
following Costs of service. The current rate for 2022-2023 is $8 per user per month.
Service (Radio User + Infrastructure + Sites/Consoles) Number of Users Annual Cost
FD Radio subscribers 280 $ 26,880.00
PD Radio Subscribers 459 $ 44,064
Municipal Electric 145 $13,920
Water & Wastewater 125 $12,000.00
Solid Waste 40 $3,840
Streets 67 $6,432.00
Airport 7 $672.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Animal Services 26 $2,496.00
Traffic Operations 13 $1,248.00
Parks 94 $9,024.00
Technology Services (includes stock radios) 110 $10,560.00
TWU PD 37 $3,552.00
UNT PD 136 $13,056.00
Contingency for additional radios 50 $4,800.00
Total Users 1,589 $152,544.00
Five (5) Year Expenditures $762,720.00
30% Contingency $228,816.00
Total Contract Value $991,536.00
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
RECOMMENDATION
Award an Interlocal Cooperative Purchasing Agreement with Denton County, to authorize the use of
consolidated communication systems for public safety and governmental services for the City of Denton,
in a five (5) year not-to-exceed amount of $991,536.
PRINCIPAL PLACE OF BUSINESS
Denton County
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Technology Services operating account 830201.7899. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $991,536.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Interlocal Agreement
Respectfully submitted:
Lori Hewell, 349-7148
Purchasing Manager
For information concerning this contract; contact: Leisha Meine 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.