Exhibit 1 - Agenda Information Sheet Amendment 4City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 13, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a fourth amendment to a Professional Services Agreement between the City of
Denton and Kimley-Horn and Associates, Inc., amending the contract approved by the City Council on
January 14, 2020, in the not-to-exceed amount of $1,398,600.00; amended by Amendments 1 - 3 approved
by Purchasing and City Council; said fourth amendment to provide additional design engineer services and
construction administration services in support of the Northwest Booster Pump Station and Water
Transmission Main project; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 6590-081 – providing for an additional fourth amendment expenditure amount not-to-exceed
$100,000.00, with the total contract amount not-to-exceed $1,905,900.00).
INFORMATION/BACKGROUND
The Northwest Booster Pump Station and Water Transmission Main are identified in the Water Distribution
Master Plan. This pump station and transmission main will ensure water quality standards are met and
improve service to the community.
The first amendment to the Professional Services Agreement with Kimley-Horn and Associates, Inc. (6590-
081) provided additional design engineer services, permitting services, and construction administration
services for 600 ft of fiber communication, 2,600 ft of 12-inch water distribution main and 700 ft of 8-inch
wastewater force main. As a result of changes in land use along the I-35 corridor north of US 380, the second
amendment provided additional design engineer services and hydraulic analysis resulting in an
updated/revised design to accommodate the future water demands. The third amendment provided the design
of a 16-inch distribution main included in the Water Master Plan and will provide redundant water supply to
the community along Bonnie Brae, including the new Denton High School.
The proposed fourth amendment is requested for additional design services related to the electric meter,
utility disconnect, and primary conductor revisions at the booster pump station. Included are modifications
to the network switch cabinet, conduit, variable frequency drive panel, and HOA (hand, off, auto) switches.
The amendment also covers needed coordination items with stakeholders along the proposed Northwest
Water Transmission Main alignment, which were not originally anticipated within the original scope of
services. In addition, it will provide services in accordance with the original contract on an as-needed basis
only. Supplementary work will not be approved without written authorization from the Water Utilities
Department. It is anticipated that this will be the last amendment to the contract.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The Northwest Booster Pump Station is currently in construction and on schedule to be completed in the last
quarter of 2023. The Northwest Water Transmission Main is anticipated to begin construction in the second
quarter of 2023.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 14, 2020, City Council approved a Professional Services Agreement with Kimley-Horn and
Associates, Inc., in the not-to-exceed amount of $1,398,600.
On January 12, 2021, City Council approved Amendment 1 with Kimley-Horn and Associates, Inc., in the
not-to-exceed amount of $126,300, for a total not-to-exceed amount of $1,524,900.
On November 16, 2021, City Council approved Amendment 2 with Kimley-Horn and Associates, Inc., in
the not-to-exceed amount of $248,500, for a total not-to-exceed amount of $1,773,400.
On April 14, 2022, Purchasing approved Amendment 3 with Kimley-Horn and Associates, Inc., in the not-
to-exceed amount of $32,500, for a total not-to-exceed amount of $1,805,900.
On December 12, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 4 with Kimley-Horn and Associates, Inc., to provide additional design engineer
services and construction administration services in support of the Northwest Booster Pump Station and
Water Transmission Main project, in a not-to-exceed amount of $100,000, for a total amended contract
amount of $1,905,900.
PRINCIPAL PLACE OF BUSINESS
Kimberly-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Project Kickoff – January 2020
Preliminary Engineering Report – July 2020
Final Design – August 2021
Additional Design – December 2021
Additional Design Services/Engineer – December 2022 - March 2023
Bid Award – March 2023 - June 2023
Construction – June 2023 - August 2023
FISCAL INFORMATION
These services will be funded from Riney Road BPS & NW Transmission Lines account
630439517.1360.21100. Purchase Order # 192247 will be revised to include the fourth amendment amount
of $100,000. The total amount of this contract is $$1,905,900.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Amendments
Exhibit 3: Ordinance and Amendment 4
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, 940-349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.