Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 13, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to the Professional Services Agreement between the City of
Denton and HR Green, Inc., amending the contract approved by City Council on September 1, 2020, in
the not-to-exceed amount of $4,973,027.00, said first amendment to provide additional review of
development construction projects for the City of Denton; providing for the expenditure of funds therefor;
and providing an effective date (RFQ 7192 – providing for an additional first amendment expenditure
amount not-to-exceed $1,800,000.00, with the total contract amount not-to-exceed $6,773,027.00).
INFORMATION/BACKGROUND
The Engineering Development Review is a division of the Development Services Department focused on
the review of private development construction plans reviewing the impact that proposed developments will
have on the City of Denton’s public infrastructure (i.e., water, wastewater, drainage, streets, sidewalks,
parks, etc.). Due to demands on City Engineering staff to manage the increasing volume of City-funded
capital projects, the City conducted a solicitation in 2018 for a third-party review team to manage
engineering review for private development projects. In October 2018, HR Green, Inc. was selected as the
most qualified vendor to provide private development engineering review services for the City of Denton.
Since the initial contract went into effect, HR Green staff have received extensive training on the Denton
Development Code, pertinent state regulations, and the City of Denton’s design criteria, specifications, and
construction details. An additional request for qualifications was issued in 2020 and, again, HR Green was
selected as the most qualified vendor to provide this service.
The Engineering Development Services contract provides up to three onsite facilitators and offsite technical
plan review services to the City of Denton. The agreement is scalable based on application volume and will
be evaluated annually as development activity is monitored.
The current contract has a termination date of August 31, 2023, with an optional 6-month extension through
February 2024, but staff expects to meet the authorized contract spend amount by February 2023. Staff is
requesting an increase to the contract amount to provide enough spending authority through the original
contract termination date and 6-month extension period. The increase allows time for staff to begin
solicitation of a new request for qualifications at the beginning of 2023 with the goal of having a vendor
selected prior to August 2023.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The City of Denton recovers fees related to the project reviews completed by HR Green based on a cost
recovery model. The increase in spending authority for this contract will be recovered through fees charged
back to applicants for the development projects.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 1, 2020, City Council approved a contract with HR Green, Inc., in the not-to-exceed amount
of $4,973,027 (Ordinance 20-751).
RECOMMENDATION
Award Amendment No. 1 with HR Green, Inc., to provide additional review of development construction
projects for the City of Denton, in a not-to-exceed $1,800,000, for a total amended contract amount of
$6,773,027.
PRINCIPAL PLACE OF BUSINESS
HR Green, Inc.
Cedar Rapids, IA
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on September 1, 2023.
FISCAL INFORMATION
These services will be funded from Engineering Development Review Operating Account 840300.7854.
Fees will be charged to applicants through the development review process to recover costs associated with
this contract.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Charlie Rosendahl, 940-349-8452.
Legal point of contact: Marcella Lunn at 940-349-8333.