Exhibit 1 - Agenda Information Sheet - SchneiderCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 13, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Schneider Electric Smart Grid Solutions, LLC, for
the configuration and implementation of Arc FM Designer XI (DXI) for Denton Municipal Electric (DME);
providing for the expenditure of funds therefor; and providing an effective date (RFP 7817 – awarded to
Schneider Electric Smart Grid Solutions, LLC, for one (1) year, with the option for four (4) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $683,277.00).
INFORMATION/BACKGROUND
Pursuant to an organizational assessment performed in 2019 for Denton Municipal Electric (DME),
organizational changes have been made to redesign the way DME executes work. Specifically, to integrate
better planning and coordination between engineering, procurement, material management, and operations
to achieve operational efficiencies and maximize resources. Consistent with industry best practices, a
comprehensive work management, and planning system is needed to achieve the efficiencies and integration
that will position DME to meet the high electric growth in demand in the most cost-effective manner. Under
RFP 7817, DME requested proposals for the required software system, implementation of the said software
system, and integration with DME’s existing ArcFM Designer XI, a Schneider Engineering product. This
proposal is for the integration of the Maximo software with ArcFM Designer XI, a critical and necessary
component of the total project.
The RFP also covered the purchase of Starboard LLC’s Maximo which was approved by the City Council
on November 15, 2022. DME intends to integrate Designer with Maximo Software Suite to provide greater
efficiencies in the design process by taking advantage of helpful information and processes available in
these other systems.
Benefits of deploying Maximo and Designer in an integrated way include:
• Prolonged life of assets through improved maintenance while analyzing historical and real-time data
to determine asset health, analyze failure trends, and plan condition-based maintenance and
schedulers.
• Rehabilitation, repairing, and replacing assets efficiently by allowing personnel to make more
educated decisions on scheduling, asset replacement, and new asset investments.
• Meeting consumer demands with a focus on internal systems through a streamlined process for field
technicians to accelerate work efficiencies with real-time information, and continuous feature
availability in connected or mode (mobile applications).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• Focus on activities critical to sustained performance through much-improved work management by
improved job plans for recurring tasks, predictive maintenance, and being able to manage labor and
skill correctly to the job.
• Enabling DME to better meet service expectations and regulatory requirements through planning
and scheduling of checks and change-outs of the assets at the correct times. For instance, certain
pieces of equipment (capacitor banks) can keep DME in compliance or not based on the power
factor of the feeder.
• Improving responses to emergencies or unexpected risks
• Managing field workforces by organization operational workforces through better planning,
scheduling, and provides for full transparency of crews and their workload giving operation
management insight into productivity.
Below is a breakdown of estimated expenditures over the next 5 years:
Project Description Arc FM Designer
Development Services Year 1 $475,000
Development Services Year 2 $146,160
Development Services Year 3 $0
Development Services Year 4 $0
Development Services Year 5 $0
Contingency $62,117
Total $683,277
Request for Proposals was sent to 350 prospective suppliers, including 6 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Four (4) proposals with two (2) being responsive were
received and evaluated based upon published criteria including compliance with specifications, probable
performance, project schedule, and price. Based upon this evaluation, Schneider Electric Smart Grid
Solutions, LLC was ranked the highest and determined to be the best value for the city.
NIGP Code Used for Solicitation: 208 - Computer Software for
Microcomputers (Preprogrammed) &
209 – Computer Software for Mini and
Mainframe Computers
(Preprogrammed)
Notifications sent for Solicitation sent in IonWave: 350
Number of Suppliers that viewed Solicitation in IonWave: 15
HUB-Historically Underutilized Business Invitations sent out: 33
SBE-Small Business Enterprise Invitations sent out: 144
Responses from Solicitation: 4
Responses Meeting Specifications: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to Schneider Electric Smart Grid Solutions, LLC, for the configuration and
implementation of Arc FM Designer XI (DXI) for Denton Municipal Electric, in a one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$683,277.
PRINCIPAL PLACE OF BUSINESS
Schneider Electric Smart Grid Solutions, LLC
Fort Collins, CO
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items/services will be funded from DME’s CIP budget account: 402001.7899. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $683,277.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Randy Key, 940-349-7665.
Legal point of contact: Marcella Lunn at 940-349-8339