Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: January 10, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Last Chance Redi-Mix LLC, for the disposal of
spoil materials resulting from internal City construction and maintenance for multiple departments;
providing for the expenditure of funds therefor; and providing an effective date (IFB 8115 – awarded to
Last Chance Redi-Mix LLC, for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $1,470,000.00). The Public Utilities Board
recommends approval (5 – 0).
INFORMATION/BACKGROUND
In 2019, based on the Blue Ridge Assessment, the Solid Waste Division stopped the sorting operations for
the spoil waste that various divisions generated throughout the city with construction and maintenance
activities. This prompted the need for a service provider and Last Chance Redi-Mix was contracted for the
work. The contract has expired, and another multiple-year contract is being sought for all divisions to use
for a long-term disposal solution.
Through construction and maintenance activities on the City’s municipal water, sewer, streets, and electrical
infrastructure spoil material is generated which must be disposed of at an appropriate facility. The Water
Utilities, Streets, and other various departments collaborated to solicit spoil disposal services to reduce
operating costs and avoid restrictions related to utilizing the Landfill location. Spoil materials include
flexible base, hot mix asphaltic concrete, concrete, asphalt millings, soil, vegetation, wet soil from hydro-
excavation, rock, and other debris.
Invitation for Bids was sent to 862 prospective suppliers of this item, including 58 firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) bid was received, and references were checked to ensure the vendor can
Department Amount
Water Utilities $ 750,000.00
Parks $ 100,000.00
Streets $ 350,000.00
Drainage $ 200,000.00
Contingency-5% $ 70,000.00
Total $ 1,470,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
provide the services requested in the Scope of Work. The department is awarding the contract to Last
Chance Redi-Mix LLC.
NIGP Code Used for Solicitation: 926 - (Service Only) - Environmental
and Ecological Service & 968 -
(Service Only) - Public Works and
Related Services
Notifications sent for Solicitation sent in IonWave: 862
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 83
SBE-Small Business Enterprise Invitations sent out: 328
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Last Chance Redi-Mix LLC, for the disposal of spoil materials resulting from internal
City construction and maintenance for multiple departments, in a three (3) year, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,470,000.
PRINCIPAL PLACE OF BUSINESS
Last Chance Redi-Mix LLC
Aubrey, TX
SUSTAINABILITY MEASURES
Focus Area; Material Resource Management
Goal 1: Reduce waste entering the landfill.
Goal 2: Increase the beneficial reuse of construction & maintenance spoils, such as concrete, asphalt, and
soil.
Goal 3: Support the Comprehensive Solid Waste Management Strategy for the reuse of construction &
demolition debris (spoils).
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Casey Bowles, 940-349-8489.
Legal point of contact: Marcella Lunn at 940-349-8333.