Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: January 10, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
ratifying a contract extension between the City of Denton and Dustrol, Inc., through December 5, 2023, to
continue providing street milling services for the Streets Department; and declaring an effective date (File
6726 – extending a contract with Dustrol, Inc., to December 5, 2023).
INFORMATION/BACKGROUND
On June 5, 2018, City Council approved a Street Milling Services contract for the Streets Department for three
(3) years. On May 18, 2022, Purchasing executed First Amendment authorizing a six-month extension to
the contract term to December 5, 2022. Due to labor shortages and other issues related to COVID-19,
contractor services were slowed down.
This contract includes the milling process in both the reconstruction of road CIP projects and preventative
maintenance programs within the City of Denton over a three (3) year time period. During a reconstruction
project, the entire road surface will be milled off in one pass leaving the subgrade below. The millings can then
be recycled back into the new road that will be reconstructed. With the preventative maintenance program, only
the top few inches of the roadway are milled off. This allows crews to replace (overlay) only the worn surface
with a new asphalt surface. This increases the Pavement Condition Index and allows the road for it to reach its
full life span of 30+ years. If the road is left untreated, the normal life expectancy is roughly 12 years.
To maintain productivity levels in the street preventative maintenance program, the City’s milling program is
conducted by City crews and by an outside contractor. City crews can handle smaller milling jobs with City-
owned equipment and larger milling work is provided by a contractor. Staff believes this is a good complement
of resources as it allows more roads to be maintained simultaneously.
In extending this contract, it will allow Streets Department staff to continue performing underground
maintenance on aging traffic signals.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 5, 2018, City Council approved a contract with Dustrol, Inc., in the not-to-exceed amount of
$2,176,000 (Ordinance 18-695).
On May 18, 2022, Purchasing approved a First Amendment extending the contract term through December
5, 2022.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On January 9, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 2 with Dustrol, Inc., to continue providing street milling services for the Streets
Department, for a contract extension through December 5, 2023.
PRINCIPAL PLACE OF BUSINESS
Dustrol, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on December 5, 2023.
FISCAL INFORMATION
These services will be funded from Streets Department account 285801.6516. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $2,176,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jeremy Wilks, 940-349-7146.
Legal point of contact: Marcella Lunn at 940-349-8333.