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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement INTERIM ACM: Cassey Ogden DATE: January 10, 2023 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with D&S Engineering Labs, LLC, to provide materials testing of soil & aggregate, concrete, masonry, steel, and asphalt materials related to Fire Station # 9 for the Facilities Management Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7703-005 – Professional Services Agreement for professional services awarded to D&S Engineering Labs, LLC, in the not-to-exceed amount of $82,935.00). INFORMATION/BACKGROUND The Fire Department continues to see an increase in the overall call for service volume, specifically in the northwest portion of the City. Data and response trends allow staff to conservatively predict the workload of future years. Staff ran a response analysis and compared call response times based on National Fire Protection Association Standard 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. Fire Station 9, once constructed, will reduce extended response times west of Interstate 35 including Denton Enterprise Airport and industrial area, as well as assist with the coverage of the western portion of the City. On August 2, 2021, staff requested direction regarding Fire Station 9 from City Council and were directed to proceed as presented. The scope of services in the contract under consideration includes, but is not limited to, materials testing and special inspections for the following construction activities: • Completion of Buildings Currently Under Construction • Paving and sidewalk • Miscellaneous: o Utility trench backfill o Dumpster pad piers, grade beams, and slab Facilities Management staff evaluated the qualifications and ability of D&S Engineering to complete the materials testing and special inspections for the Denton Fire Station 9 project. Based upon the firm’s experience, services provided, and the firm’s staff assigned to the project, Facilities staff have determined that the professional services firm is the most highly qualified to perform this work. A formalized scope of work was developed based upon discussions with Facilities Management staff and project management consultant, Peak Program Value, LLC, using this scope of work the firm was sent a Request for Proposal; and submitted a scope and fee proposal. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Request for Qualifications for materials testing services for Facilities Management was solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of professional service firms on July 20, 2021 (Ordinance 21-1437). PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On July 20, 2021, Council approved RFQ 7703 for a pre-qualified list of material testing firms for vertical construction projects (Ordinance 21-1437). RECOMMENDATION Award a contract with D&S Engineering Labs, LLC, to provide materials testing of soil & aggregate, concrete, masonry, steel, and asphalt materials related to the Fire Station 9 project for the Facilities Management Department, in a not-to-exceed amount of $82,935. PRINCIPAL PLACE OF BUSINESS D&S Engineering Labs, LLC Collinsville, TX ESTIMATED SCHEDULE OF PROJECT This project duration is expected to be approximately 13 months. FISCAL INFORMATION These services will be funded from Fire Station 9 account 100318409.1360.40100. Requisition #158457 has been entered into the Purchasing software system in the amount of $82,935. The budgeted amount for this item is $82,935. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: LLC Members Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Trevor Crain, 940-349-7426. Legal point of contact: Marcella Lunn at 940-349-8333.