Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: January 10, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with D&S Engineering Labs,
LLC, to provide materials testing of soil & aggregate, concrete, masonry, steel, and asphalt materials related
to Fire Station # 9 for the Facilities Management Department; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 7703-005 – Professional Services Agreement for
professional services awarded to D&S Engineering Labs, LLC, in the not-to-exceed amount of $82,935.00).
INFORMATION/BACKGROUND
The Fire Department continues to see an increase in the overall call for service volume, specifically in the
northwest portion of the City. Data and response trends allow staff to conservatively predict the workload
of future years. Staff ran a response analysis and compared call response times based on National Fire
Protection Association Standard 1710, Standard for the Organization and Deployment of Fire Suppression
Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire
Departments. Fire Station 9, once constructed, will reduce extended response times west of Interstate 35
including Denton Enterprise Airport and industrial area, as well as assist with the coverage of the western
portion of the City. On August 2, 2021, staff requested direction regarding Fire Station 9 from City Council
and were directed to proceed as presented.
The scope of services in the contract under consideration includes, but is not limited to, materials testing
and special inspections for the following construction activities:
• Completion of Buildings Currently Under Construction
• Paving and sidewalk
• Miscellaneous:
o Utility trench backfill
o Dumpster pad piers, grade beams, and slab
Facilities Management staff evaluated the qualifications and ability of D&S Engineering to complete the
materials testing and special inspections for the Denton Fire Station 9 project. Based upon the firm’s
experience, services provided, and the firm’s staff assigned to the project, Facilities staff have determined
that the professional services firm is the most highly qualified to perform this work. A formalized scope of
work was developed based upon discussions with Facilities Management staff and project management
consultant, Peak Program Value, LLC, using this scope of work the firm was sent a Request for Proposal;
and submitted a scope and fee proposal.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications for materials testing services for Facilities Management was solicited using the
City’s formal solicitation process. City Council approved a pre-qualified list of professional service firms
on July 20, 2021 (Ordinance 21-1437).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 20, 2021, Council approved RFQ 7703 for a pre-qualified list of material testing firms for vertical
construction projects (Ordinance 21-1437).
RECOMMENDATION
Award a contract with D&S Engineering Labs, LLC, to provide materials testing of soil & aggregate,
concrete, masonry, steel, and asphalt materials related to the Fire Station 9 project for the Facilities
Management Department, in a not-to-exceed amount of $82,935.
PRINCIPAL PLACE OF BUSINESS
D&S Engineering Labs, LLC
Collinsville, TX
ESTIMATED SCHEDULE OF PROJECT
This project duration is expected to be approximately 13 months.
FISCAL INFORMATION
These services will be funded from Fire Station 9 account 100318409.1360.40100. Requisition #158457
has been entered into the Purchasing software system in the amount of $82,935. The budgeted amount for
this item is $82,935.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.