7850-003 - Amendment 1 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
NA
Erica Garcia
7850-003
7850-003 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HALFF ASSOCIATES, INC.
PSA 7850-003
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7850-003 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Halff Associates, Inc. (“Consultant”); to
that certain contract executed on May 18, 2022, in the original not-to-exceed amount of
$145,000 (the “Agreement”); for services related to Pecan Creek Linear Trial.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $8,300 with this Amendment for an aggregate not-to-exceed amount
of $153,300; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Pecan Creek Linear Trail, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “B” to this Amendment, attached hereto and incorporated herein for all
purposes, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $8,300.
2. This Amendment modifies the Agreement amount to provide an additional $8,300
for the additional services with a revised aggregate not to exceed total of $153,300.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
7850-003 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
“CONSULTANT”
HALFF ASSOCIATES, INC.
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
Director of Parks and Recreation
Gary Packan
Parks and Recreation
January 10, 2023
1201 N. Bowser Rd. Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095
1 | Page
EXHIBIT A
SCOPE OF SERVICES
Pecan Creek Trail Phase I
2023 Transportation Alternatives Set-Aside Program Application Preparation Assistance Denton, Texas
The purpose of this project is to assist the City of Denton in the completion of Funding Application for
the Texas Department of Transportation (TxDOT) Transportation Alternatives Set-Aside Program
2023 Call for Projects. The proposed Pecan Creek Trail Phase I corridor consists of approximately +/-
1 mile of concrete off-street trail from the existing DCTA Trail to the west side of Woodrow Ln., north
of Pecan Creek, as shown in the Exhibit A, Segment 1. This information will be confirmed for the
TxDOT program submittal that will be prepared by Halff Associates, Inc. (Halff) and submitted by the
City of Denton.
BASE SCOPE OF SERVICES
Task 1 – Kick-Off Meetings
Halff will conduct one (01) Kickoff meeting with the City of Denton staff to clearly define the scope
of the proposed trail application and parameters for grant application efforts to develop the
Preliminary Application. The meeting will be held virtually through Microsoft Teams. Meeting
minutes will be prepared.
Deliverable: Digital PDF of the meeting minutes.
Task 2 – Preliminary Application
Prepare Preliminary Application with assistance from the City of Denton. The Preliminary
Application will identify preliminary scoping information, estimated construction cost and identified
potential project complexity (e.g., utilities, ROW, environmental implications).
Halff will submit the preliminary application to City Staff for review and comment. One (01) meeting
will be held to discuss comments and outstanding items.
Halff will submit the preliminary application to TxDOT.
Deliverable: Online submittal of the preliminary application package.
*Task 3 – Detailed Application
Halff will hold a second meeting with the City to prepare for the Detailed Application. The meeting
will be held virtually through Microsoft Teams. Meeting minutes will be prepared.
Attend one (01) virtual meeting with TxDOT to review the Preliminary Application.
Prepare the Detailed Application with assistance from the City of Denton. The funding application
will be developed to optimize the maximum potential number of points based on the scoring criteria
established by TxDOT. Supporting documents gathered and prepared by Halff to be included in
the application may include the following:
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
1201 N. Bowser Rd. Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095
2 | Page
o Project Information documents including maps (e.g., Project Location Map, Safety Map,
Connectivity Map), conceptual alignment exhibit, and studies. Site photos will be prepared to
better illustrate the existing corridor conditions.
o Project Schedule.
o City Council resolution certifying the local match and funding commitment. Halff will provide a
template for this resolution to be coordinated by City staff.
o Letters of support – Halff will prepare a template support letter to assist the City in gathering
letters of support from the TxDOT district engineer, County, the ISD, and other interested
parties.
o Evidence of public involvement – Halff will gather documentation that provides evidence that
the public has been engaged in the planning of this trail.
o TxDOT GIS analysis – Halff will analyze TxDOT GIS data in the project area including for
pedestrian/bike/vehicle crashes and population characteristics and identify appropriate
countermeasures for identified crashes if necessary.
o MPO Letter of Support – Halff will develop a letter for the MPO to sign if needed.
o Determination of environmental complexity – Halff will determine what level of environmental
documentation is needed to satisfy NEPA requirements.
o Demonstration of ownership/ability to construct – Halff will gather documentation that provides
evidence of ownership/lease/easement.
o TMUTCD determination – Halff will determine if any new traffic control signals, including
RRFBs, comply with TMUTCD requirements.
Halff will submit the first draft of the detailed application to City Staff for review and comment. One
(01) meeting will be held to discuss comments and outstanding items.
Halff will deliver the final application with supporting documents to TxDOT in the manner requested
through the application, which may include digital copies and hard copies.
*Task 4 – Post Grant Submission Assistance
Once the grant application has been submitted, Halff will assist the City with questions that may arise
during the grant review process.
*Tasks 3 & 4 will proceed upon TxDOT approval of the preliminary application.
Timeline for Completion
Halff agrees to complete and submit all work required by the City as defined in this contract set forth required
to meet the TxDOT program Preliminary Application deadline of January 27, 2023 and the Detailed Application
deadline of June 5, 2023.
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
1201 N. Bowser Rd. Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095
3 | Page
Additional Services
Additional Services not included in the Proposed Scope of Work will be negotiated with the City as needed.
Compensation will be based upon a mutually agreed lump sum fee or an hourly rate as shown below. Items
that are considered additional services include:
1. Construction document preparation.
2. Topographical survey.
3. Design of areas outside the limits of the project corridor.
4. Site grading and drainage.
5. Additions to the project scope or budget that causes additional work.
6. Additional meetings or workshops not identified in the project scope.
7. Public meetings.
8. Additional work not specifically included in the above Proposed Scope of Work.
9. Revisions to the plans requested by the Client after the plans are approved, unless necessitated by
discrepancy in the plans.
10. Graphic products except as noted herein.
11. Quality control and material testing services during construction except for submittal reviews.
12. Traffic Engineering reports or studies.
13. Construction staking. Design of major existing utility relocations or modifications.
14. Negotiations/agreements with adjacent property Owners.
15. Plat or Final plat preparation.
16. As-built drawing preparation.
17. Contractor's pay requests or submittals.
18. Full Hydraulic and Hydrology Analysis.
19. Full Environmental services.
20. Preparation of Environmental Impact Statements or Investigation Reports for the project site.
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
1201 N. Bowser Rd. Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095
4 | Page
EXHIBIT B
BASIS OF COMPENSATION
Pecan Creek Trail Phase I
2023 Transportation Alternatives Set-Aside Program Application Preparation Assistance Denton, Texas
Basic Services as described in Exhibit 'A' will be provided for a lump sum fee of $8,300.00. Payment for total services as described in Exhibit 'A' will be invoiced to the Client on a monthly basis, based upon a percentage of completed tasks. Below is a cost breakdown of the Basic Services:
BASIC SERVICE FEES (Lump Sum) Cost
Task 1: Kick-Off Meeting and Data Review $750
Task 3: Preliminary Application $2,000
Task 4: Detailed Application $4,750
Task 5: Post Grant Submission Assistance $500
Total Basic Service Fees $8,000
Reimbursable Expenses $300
Total Basic Services + Reimbursables $8,300
REIMBURSIBLES – The following expenses shall be reimbursed as a part of this contract. These reimbursable expenses will be billed at cost with a 1.1 multiplier and should not exceed $300.00; three hundred dollars and no cents in total expenses without written authorization from the CLIENT. The expenses will include the following:
• Cost of xerographic and photographic reproduction of drawings and illustrations and other documents
furnished or prepared in connection with this project,
• Postage and delivery charges, and
• Mileage.
DocuSign Envelope ID: 5F7ED29E-DC74-4E1C-9223-5BD89BAA14A4
Certificate Of Completion
Envelope Id: 5F7ED29EDC744E1C92235BD89BAA14A4 Status: Completed
Subject: ***Purchasing Approval*** 7850-003 - Amendment 1
Source Envelope:
Document Pages: 7 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
1/9/2023 4:15:37 PM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 1/9/2023 4:19:14 PM
Viewed: 1/9/2023 4:19:22 PM
Signed: 1/9/2023 4:19:31 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 1/9/2023 4:19:35 PM
Viewed: 1/9/2023 4:24:06 PM
Signed: 1/9/2023 4:24:17 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
David Buchanan
dbuchanan@halff.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 4.36.45.131
Sent: 1/9/2023 4:24:19 PM
Viewed: 1/9/2023 7:33:12 PM
Signed: 1/10/2023 3:38:04 PM
Electronic Record and Signature Disclosure:
Accepted: 1/9/2023 7:33:12 PM
ID: e500fd4d-1555-4a61-8a52-58994fe0c7fa
Gary Packan
Gary.Packan@cityofdenton.com
Director of Parks and Recreation
Parks and Recreation
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 99.71.206.122
Signed using mobile
Sent: 1/10/2023 3:38:07 PM
Viewed: 1/11/2023 5:07:46 AM
Signed: 1/11/2023 5:08:54 AM
Electronic Record and Signature Disclosure:
Accepted: 1/11/2023 5:07:46 AM
ID: ea758c91-404e-4e03-8433-f3f64cc82540
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 1/11/2023 5:08:58 AM
Viewed: 1/11/2023 12:56:51 PM
Signed: 1/11/2023 4:34:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/11/2023 4:34:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chris Escoto
Chris.Escoto@cityofdenton.com
Park Planner
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/11/2023 4:34:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/9/2023 4:19:15 PM
Certified Delivered Security Checked 1/11/2023 12:56:51 PM
Signing Complete Security Checked 1/11/2023 4:34:40 PM
Completed Security Checked 1/11/2023 4:34:44 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: David Buchanan, Gary Packan
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.