Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: January 24, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Green Equipment Company, through the Buy Board
Cooperative Purchasing Network Contract # 676-22, for Sewer Inspection Equipment and Repair for the
Wastewater Collection Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8148 – awarded to Green Equipment Company, in the not-to-exceed amount of
$787,500.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton Water Utilities - Wastewater Collections Department operates several full-time Jet Scan
video inspection units in conjunction with the flushing jetter trucks to evaluate the Water Utilities’ assets.
The Department also uses two (2) CCTV trucks for sanitary sewer inspections. This equipment is
specialized and proprietary. These units provide immediate video inspection of the conveyance pipe, which
is critical to the Water Utilities Asset Management program, at a lower cost than a contractor can provide.
This contract is requested to provide parts, repair with labor costs, as well as spare components to support
the units through the estimated life span of the current program.
The City of Denton Water Utilities utilizes location devices to accurately map the existing utilities for in-
house and contractor repair or construction. The availability to mark our water utilities helps to maintain
the safety of our employees as well as help to minimize damage to our assets. Our current units are made
by Radiodetection and a contract with Green Equipment ensures that our devices are properly maintained
and serviced.
The City of Denton Water Utilities utilizes small push cameras to effectively mark problems in customer
service lines. These small compact units help to locate and accurately mark failures for quick repair.
Pearpoint is the manufacturer of these specialized cameras. Green Equipment is the local representative of
Pearpoint for sales and maintenance. A contract for parts and labor with Green Equipment will help extend
the life span of these video inspection units.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On January 9, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Green Equipment Company, for Sewer Inspection Equipment and Repair for the
Wastewater Collections Department, in a not-to-exceed amount of $787,500.
PRINCIPAL PLACE OF BUSINESS
Green Equipment Company
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires on September 30, 2025.
FISCAL INFORMATION
These services will be funded from Wastewater Collections operating budget. Requisition #158452 has
been entered into the Purchasing software system in the amount of $65,000. The budgeted amount for this
item is $787,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Casey Bowles, 940-349-8489.
Legal point of contact: Marcella Lunn at 940-349-8333.
Spend
Year 1 $ 65,000
Year 2 $163,000
Year 3 $163,000
Year 4 $163,000
Year 5 $163,000
Contingency $ 70,500
Total: $787,500