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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement INTERIM ACM: Cassey Ogden DATE: January 24, 2023 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive bids under IFB 8094 for the Bonnie Brae Phase 3 Road Widening and Reconstruction Project; and providing an effective date (IFB 8094). INFORMATION/BACKGROUND The Capital Improvement Projects (CIP) Department solicited bids for the Bonnie Brae Phase 3 Road Widening and Reconstruction Project, and after evaluation, the cost of the contract was determined to be more than anticipated. The Estimate At Completion for this project was $23 million and received three bids ranging from $35 to $39 million. During the solicitation process, there were 55 questions submitted by potential bidders resulting in multiple Addendums regarding missing and revised specifications and project plan sheets. Before the closing deadline, six (6) potential vendors expressed an intent to bid for this project, but only three (3) firms completed their submission before the closing deadline. The CIP staff believes that the lack of bid responses and overestimated bid pricing is due to the 18-month construction completion schedule and plan sheet discrepancies. Due to these issues, CIP staff recommends rejecting all bids and resoliciting the project as a Competitive Sealed Proposal, extending the construction schedule from 18 months to 24 months, and allowing the prospective bidders to provide their own traffic control/construction phasing. In accordance with the Local Government Code 252.043, the City Council may reject any and all bids. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On January 23, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration. RECOMMENDATION Staff recommends rejection of all bids for the Bonnie Brae Phase 3 Road Widening and Reconstruction Project. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Robin Davis, 940-349-7713. Legal point of contact: Marcella Lunn at 940-349-8333.