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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement INTERIM ACM: Cassey Ogden DATE: January 24, 2023 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Robertson’s Outdoor Cleaning Solutions, LLC dba Power Wash Plus, for graffiti abatement of public and private property; providing for the expenditure of funds therefor; and providing an effective date (IFB 8145 – awarded to Robertson’s Outdoor Cleaning Solutions, LLC dba Power Wash Plus, for a three (3) year term in the not-to-exceed amount of $75,000.00). INFORMATION/BACKGROUND Graffiti is declared to be a public nuisance in the Denton Property Maintenance Code of Ordinances Chapter 17. Because graffiti can have a serious negative impact on the community, all graffiti, regardless of its location, must be removed or painted over as part of the Graffiti Abatement Program. According to the ordinance, “the city shall have all remedies available at law and equity to abate such nuisance.” Graffiti abatement on private property is typically performed by a service provider contracted with the City under the following conditions. • Per State and City law, the City must offer to abate graffiti found on private property at no charge to the property owner, or • If the owner of the property has refused the offer of the city to remove the graffiti free of charge and also fails to remove the graffiti within 15 days requiring the code enforcement officer to issue a written notice for enforcement action and direct its removal. Graffiti found on public property is addressed by Community Improvement Services (CIS). CIS manages graffiti removal on City property, including drainage channels, sidewalks, streets, light poles, DME power poles/boxes, traffic signal poles/boxes, and traffic signs. If CIS is unable to abate the graffiti, a service provider is used to abate the graffiti on public property. Invitation for Bids was sent to 842 prospective suppliers of this item, including 60 Denton firms. In addition, specifications were placed on the Procurement website for prospective suppliers to download, and advertised in the local newspaper. Six (6) bids meeting specifications were received. The lowest bid was received by Robertson’s Outdoor Cleaning Solutions, LLC dba Power Wash Plus. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 910-Building Maintenance, Installation, & Repair Services, 962- Miscellaneous Services & 968-Public Works and Related Services Notifications sent for Solicitation sent in IonWave: 842 Number of Suppliers that viewed Solicitation in IonWave: 21 HUB-Historically Underutilized Business Invitations sent out: 93 SBE-Small Business Enterprise Invitations sent out: 329 Responses from Solicitation: 6 RECOMMENDATION Award a contract with Robertson’s Outdoor Cleaning Solutions, LLC dba Power Wash Plus, for graffiti abatement for public and private property, in a three (3) year not-to-exceed amount of $75,000. PRINCIPAL PLACE OF BUSINESS Robertson’s Outdoor Cleaning Solutions, LLC dba Power Wash Plus Newark, TX ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. FISCAL INFORMATION These services will be funded from Operating Account 330001.7879. Requisitions will be entered on an as- needed basis. The budgeted amount for this item is $75,000. The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: LLC Members Exhibit 4: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition; contact: Danielle Shaw, 940-349-7237. Legal point of contact: Marcella Lunn at 940-349-8333.