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7622 - Amendment 1 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 356F8B5E-3E61-4AEB-8002-59466D36268E 7622 - EMS Liability Insurance NTE Increase 2/1/24 Christa Christian City of Denton _____________________________________________________________________________________ INFORMATION SHEET DEPARTMENT: Procurement DATE: February 1, 2023 SUBJECT Adoption of an Amendment between the City of Denton, A Texas home-ruled corporation and TEXAS SERIES OF LOCKTON COMPANIES LLC., for the acquisition of EMS Liability Insurance services and products on February 1, 2021, in the not-to-exceed amount of $72,926.43; said first amendment to provide additional not-to-exceed amount of $3,000; providing for expenditures of funds therefor; and providing and effective date (File 7622 – providing for an additional first amendment expenditure amount not-to-exceed $3,000, with the total contract amount not-to-exceed $75,926.43). BACKGROUND The City of Denton purchases Emergency Medical Services (EMS) Professional Liability protection for the operation of the City’s ambulance service and the activities of the City’s Emergency Medical Technicians (EMT). This policy covers potential liability due to the provision of professional ambulance services by the EMT’s and paramedics in the Fire Department. In addition to coverage for the typical liability exposures associated with emergency medical care, this type of insurance also offers coverage for sexual abuse and breach of provisions of the Health Insurance Portability and Accountability Act (HIPAA). The City’s current policy will expire on February 11, 2021. Given the complexities of this insurance product solicitation as described above, the City utilized the services of our broker of record, Lockton, to assist with procuring this coverage. RECOMMENDATION To provide an additional not-to-exceed amount $3,000 with this First Amendment for an aggregate not-to- exceed amount of $75,926.43. ESTIMATED SCHEDULE OF PROJECT EMT coverage at $27,742 for the 2023/2024 policy term. FISCAL INFORMATION This service and products will be used citywide. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com DocuSign Envelope ID: 356F8B5E-3E61-4AEB-8002-59466D36268E EXHIBITS Exhibit 1: Information Sheet Exhibit 2: EMS Liability Comparison Respectfully submitted: Christa Christian, CPPB Procurement DocuSign Envelope ID: 356F8B5E-3E61-4AEB-8002-59466D36268E City of Denton 2/11/2023-24 EMT Professional Liability Renewal Premium Comparison EMT Professional Liability Premium:22,998 26,192 14%26,440 15% SL Tax + Stamping Fee 1,133 1,270 12%1,302 15% Total:24,131 27,462 14%27,742 15% Average Rate:106 106 0%107 1% Employees:216 246 14%246 14% Limits/Sublimits: Professional Liability - Each Claim & Aggregate 500,000 500,000 Sexual Abuse & Molestation - Each Claim / Aggregate 500,000 500,000 Legal/License Defense Proceeding - Each Occurrence & Aggregate 5,000 / 25,000 5,000 / 25,000 Patient Property Loss - Each Loss / Aggregate 500 500 Network Security & Data Privacy Liability - Each Occurrence & Aggregate 500,000 500,000 First Party Privacy Breach Expense - Each Occurrence & Aggregate 100,000 100,000 Media Activities - Each Occurrence & Aggregate 25,000 25,000 Regulatory Wrongful Acts - Each Occurrence & Aggregate 25,000 25,000 HIPAA - Each Occurrence / Aggregate 100,000 / 300,000 100,000 / 300,000 Peer Review Expenses - Each Occurrence / Aggregate 5,000 / 25,000 5,000 / 25,000 Subpoena Assistance - Each Occurrence & Aggregate 5,000 5,000 Reimbursemetn of Lost Wages or Earnings 500 / 5,000 500 / 5,000 Reputation Protection Coverage 5,000 5,000 Emergency Evacuation Expenses 25,000 25,000 Claim Expense Aggregate Limit Included Included Policy Aggregate 500,000 500,000 SIR (Per Claim)10,000 10,000 Marketing Summary RSUI - $500k limit & $25k ded: $28,000 premium (+ tax & fee) CapSpecialty - $500k limit & $25k ded: $35,000 premium (+ tax & fee) TDC - $500k limit & $25k ded: $32,150 premium (incl. tax & fee) 2023-2024 City of Denton - EMT Professional Liability Renewal 2/11/2022-23 Expiring Rates X New Exposures 2/11/2023-24 Quote Admiral 2/11/2022-23 Bound Program Admiral \\profile.lockton.com\desktops$\sbonser\Desktop\City of denton\City of Denton 2023-24 EMT Liability Comparison Comparison Page 1 of 1 DocuSign Envelope ID: 356F8B5E-3E61-4AEB-8002-59466D36268E Certificate Of Completion Envelope Id: 356F8B5E3E614AEB800259466D36268E Status: Completed Subject: ***Purchasing Approval*** 7622 EMS Liability Insurance NTE AMendment Source Envelope: Document Pages: 4 Signatures: 1 Envelope Originator: Certificate Pages: 5 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/1/2023 4:29:55 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/1/2023 4:38:05 PM Viewed: 2/1/2023 4:38:13 PM Signed: 2/1/2023 4:39:03 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Deby Skawinski Deby.Skawinski@cityofdenton.com Deputy Director, Risk & Compliance Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/1/2023 4:39:05 PM Viewed: 2/1/2023 4:44:06 PM Signed: 2/1/2023 4:44:32 PM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 4:44:06 PM ID: 6e41e98e-57d6-44b4-9e65-2c266a212e64 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 2/1/2023 4:44:35 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/1/2023 4:38:05 PM Certified Delivered Security Checked 2/1/2023 4:44:06 PM Signing Complete Security Checked 2/1/2023 4:44:32 PM Completed Security Checked 2/1/2023 4:44:35 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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