Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: February 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Romco Equipment Co., LLC, an authorized dealer
for Volvo Construction Equipment North America, LLC, through the Sourcewell Cooperative Purchasing
Network Contract Number 032119-VCE, for the purchase of one (1) Volvo L180H Wheel Loader for the
Beneficial Reuse Department; authorizing the expenditure of funds therefor; and providing an effective date
(File 8185 – awarded to Romco Equipment Co., LLC, in the not-to-exceed amount of $491,511.00). The
Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
This request is to award a contract for purchasing one (1) Volvo L180H Wheel Loader for the Beneficial
Reuse Department. This unit was a planned addition approved in the FY22/23 budget.
The Volvo L180H Wheel Loader is used to transport brush, construct wind rows, and loading customers.
This loader is an addition to the fleet, thus a one-time buy.
The Volvo model L180H is a proven piece of heavy equipment powered by a clean diesel engine that meets
all current tier 4f emission standards. The engine in the L180H will run on B20 biodiesel, which is then
supplied fuel for the Beneficial Reuse department. The City currently has six (6) other Volvo wheel loaders
of various sizes.
Pricing obtained through Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
On January 23, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Romco Equipment Co., LLC, which is an authorized dealer for Volvo Construction
Equipment North America, LLC, for the purchase of one (1) Volvo L180H Wheel Loader for the Beneficial
Reuse Department, in a not-to-exceed amount of $491,511.
PRINCIPAL PLACE OF BUSINESS
Romco Equipment Co., LLC
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 240 days after receipt of order.
FISCAL INFORMATION
These items will be funded from 22/23 BS Addition 01 Loader account 645248645.1365.30100. Requisition
#158846 has been entered into the Purchasing software system in the amount of $491,511. The budgeted
amount for this item is $491,511.
Description Amount
L180H Volvo Wheel Loader $487,011
Freight $3,500
Pre Delivery Inspection $1,000
Total $491,511
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.