Exhibit 1 - Agenda Information Sheet Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: February 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Kimley-Horn and Associates, Inc., amending the contract approved by City Council on March
16, 2021, in the not-to-exceed amount of $250,000.00; amended by Amendment 1 approved by City
Council; said second amendment to provide additional professional engineering services in support of the
State reimbursable Transportation Alternatives Set-Aside (TASA) Program services for Sycamore – Welch
Active Transportation Connection Bike Lanes and Shared – Use Path Facilities aka the A-Train to UNT
project; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-104 –
providing for an additional second amendment expenditure amount not-to-exceed $132,000.00, with the
total contract amount not-to-exceed $474,000.00).
INFORMATION/BACKGROUND
On December 3, 2018, an Advanced Funding Agreement (AFA) CSJ#0918-46-306 was authorized by the
Texas Department of Transportation (TxDOT) and the City of Denton to provide funding reimbursement
in the not-to-exceed amount of $762,508, for project design and construction activities. TASA projects
include pedestrian and bicycle infrastructure that will substantially improve the safety and the ability for
students to walk and bike to schools/universities.
The City of Denton selected Sycamore-Welch as a candidate for the State’s reimbursable TASA funding
program as it designated a key bicycle route from the Downtown Denton Transit Center to the University
of North Texas (UNT). This route is the most direct path for both pedestrians and cyclists alike to commute
to UNT. The current estimated project cost including design, city staff time, and construction is $2,672,000.
This project was also submitted to and approved by the Denton County Transportation Authority (DCTA)
for the DCTA Transportation Reinvestment Program (TRiP) FY 2021 funding in the amount of $1,626,865.
An additional request in the amount of $88,490 was made for FY2021 TRiP funding that became available,
for a total of $1,715,355.00 in TRiP funding. Any additional funding needed to complete the project will
be funded by the 2019 Bond Election Sidewalks Program.
Amendment No.1 provided a survey and design for traffic signal modifications at Bell, Locust, and Elm
Street intersections, accommodating the Sycamore Sidepath pedestrians as well as an additional survey and
design for a Quiet Zone compliant pedestrian crossing at the DCTA rail crossing on Sycamore.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Amendment No. 2 adds turnkey Right of Way Acquisition Services for 11 parcels. These acquisitions are
needed prior to our August 2023 TxDOT set-letting schedule. These services will be performed under the
guidance of our Real Estate Department.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On March 16, 2021, City Council approved a Professional Services Agreement with Kimley-Horn and
Associates, Inc., in the not-to-exceed amount of $250,000 (Ordinance 21-419).
On May 3, 2022, City Council approved Amendment No.1 with Kimley-Horn and Associates, Inc., in the
not-to-exceed amount of $92,000, for a total not-to-exceed amount of $342,000 (Ordinance 22-912).
RECOMMENDATION
Award Amendment No. 2 with Kimley-Horn and Associates, Inc., for additional professional engineering
services in support of the State reimbursable Transportation Alternatives Set-Aside (TASA) Program
project; Sycamore – Welch Active Transportation Connection Bike Lanes and Shared – Use Path Facilities
aka A-Train to UNT project, in a not-to-exceed amount of $132,000, for a total amended contract amount
of $474,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project is in design and estimated to be in construction in Quarter 3 2023.
FISCAL INFORMATION
These services will be funded from the following account(s):
Purchase Order #196152 will be revised to include the second amendment amount of $132,000. The total
amended amount of this contract is $474,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Exhibit 4: Ordinance and Amendment 2
2019 GO Bond Election Sidewalks 360186473.1365.30200 $ 132,000.00
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this project, contact: Robin Davis, 940-349-7713.
Legal point of contact: Marcella Lunn at 940-349-8333.