Exhibit 1 - Agenda Information Sheet Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: February 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Kimley-Horn and Associates, Inc., amending the contract approved by City Council on March
16, 2021, in the not-to-exceed amount of $150,000.00; amended by Amendment 1 approved by Purchasing;
said second amendment for additional professional engineering services in support of the Nette Shultz
(formerly Wilson) Elementary School and Pecan Creek Elementary School Safe Routes to Schools
Sidewalk Improvements project, as set forth in the amendment; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 6590-105 – providing for an additional second amendment
expenditure amount not-to-exceed $120,000.00, with the total contract amount not-to-exceed $306,500.00).
INFORMATION/BACKGROUND
On November 28, 2018, an Advanced Funding Agreement (AFA) CSJ#0918-46-267 was authorized by the
Texas Department of Transportation (TxDOT) and the City of Denton to provide funding reimbursement
in the not-to-exceed amount of $438,820, for project design, right-of-way acquisition, and construction
activities. This project is in support of the Safe Routes to School Program and is being funded in part by
the State Congestion Mitigation and Air Quality (CMAQ) program. Programs supported by the improved
sidewalk connectivity near Wilson and Pecan Creek Elementary will enhance safety and the ability for
students to walk and bike to school.
The City of Denton selected projects in coordination with the Denton Independent School District and has
identified both Wilson and Pecan Creek elementary schools as candidates in need of sidewalk infrastructure.
The current estimated cost including design, right-of-way acquisition, utility relocation, city staff time, and
construction of these sidewalks is $676,000.
This project has also been approved for the Denton County Transportation Authority’s (DCTA) fiscal year
2021, Transportation Reinvestment Program (TRiP) funding in the not-to-exceed amount of $80,475.00.
Any additional funding needed to complete the project will be funded by the 2019 Bond Election Sidewalks
Program.
Amendment No. 1 provided for the survey and design of Glenwood and Hanover Streets sidewalk
additions.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Amendment No.2 adds turnkey Right of Way Acquisition Services for 10 parcels. These acquisitions are
needed prior to our August 2023 TxDOT set-letting schedule. These services will be performed under the
guidance of our Real Estate Department.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On March 16, 2021, Council approved the Professional Service Agreement with Kimley-Horn and
Associates, Inc., in the not-to-exceed amount of $150,000 (Ordinance 2021-420).
On February 4, 2022, Purchasing approved Amendment No. 1 with Kimley-Horn and Associates, Inc., in
the not-to-exceed amount of $36,500, for a total not-to-exceed amount of $186,500.
RECOMMENDATION
Award Amendment No. 2 with Kimley-Horn and Associates, Inc., for additional professional engineering
services in support of the Nette Shultz (formerly Wilson) Elementary School and Pecan Creek Elementary
School Safe Routes to Schools Sidewalk Improvements project, in a not-to-exceed amount of $120,000, for
a total amended contract amount of $306,500.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, Texas
ESTIMATED SCHEDULE OF PROJECT
This project is in design and estimated to be in construction in Quarter 3 2023.
FISCAL INFORMATION
These services will be funded from the following account(s):
Purchase Order #196151 will be revised to include the second amendment amount of $120,000.00. The
total amended amount of this contract is $306,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Ordinance and Amendment 2
General Obligation Funds 360159467.1365.30200 $ 64,000.00
2019 Sidewalk Bond Funds 360186473.1365.30200 $ 56,000.00
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Robin Davis, 940-349-7713.
Legal point of contact: Marcella Lunn at 940-349-8333.