Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 21, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Jasco Enterprises, Inc. dba Real Power
Technologies, for specialized maintenance, repair, emergency inspections, testing, and troubleshooting for
electric switchgear and power systems for the Water Utilities Department; providing for the expenditure of
funds therefor; and providing an effective date (RFP 7969 – awarded to Jasco Enterprises, Inc. dba Real
Power Technologies, for three (3) years, with the option for two (2) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $500,000.00). The Public Utilities Board recommends
approval (5 - 0).
INFORMATION/BACKGROUND
The City of Denton Water Utilities Department is requesting approval for specialized electrical services at
its industrial water and wastewater facilities. These facilities' electrical systems include systems with 14.2
kilovolts to 120 volts.
This proposal is to establish a 3‐year service contract with two 1‐year renewal options to provide specialized
maintenance, repair, emergency inspections, testing, and troubleshooting for electric switchgear and power
systems within the Water Utilities Department of the City of Denton. These services shall include predictive
and preventive maintenance, inspecting, testing, troubleshooting, repair, and/or possible replacement of
electrical equipment. Goods and services under this agreement will be ordered on an as‐needed basis for
the term of the agreement.
The specialized maintenance and testing services of this critical infrastructure will ensure that the Water
Utility’s facilities continue to operate safely and without unplanned interruptions that could potentially
create a health and safety issue within the community.
Project Description Estimated 5-Year Expenditure
Estimated Annual Spend $ 100,000
Total ( 5 years) $ 500,000
Request for Proposals was sent to 1,100 prospective suppliers, including 72 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, schedule, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
evaluation, Jasco Enterprises, Inc. dba Real Power Technologies was ranked the highest and determined to
be the best value for the City.
NIGP Code Used for Solicitation: 909, 910, 914, 968, 992
Notifications sent for Solicitation sent in IonWave: 1,100
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 117
SBE-Small Business Enterprise Invitations sent out: 408
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 13, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Jasco Enterprises, Inc. dba Real Power Technologies, for specialized maintenance,
repair, emergency inspections, testing, and troubleshooting for electric switchgear and power systems for
the Water Utilities Department, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $500,000.
PRINCIPAL PLACE OF BUSINESS
Jasco Enterprises, Inc. dba Real Power Technologies
Allen, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Water Utility account number 630001.7854. Requisition #158440 has
been entered into the Purchasing software system in the amount of $100,000. The budgeted amount for this
item is $500,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Bartek, 940-349-8626.
Legal point of contact: Marcella Lunn at 940-349-8333.