Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 21, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Dell Marketing,
L.P., amending the contract approved by the City Council on December 3, 2019, in the not-to-exceed
amount of $2,500,000.00; said first amendment to continue purchasing desktop computers (PCs), notebook
PCs, peripherals, audiovisual equipment, maintenance, and services; providing for the expenditure of funds
therefor; and providing an effective date (File 7076 – providing for an additional first amendment
expenditure amount not-to-exceed $625,000.00, with the total contract amount not-to-exceed
$3,125,000.00).
INFORMATION/BACKGROUND
The City of Denton has a continuous need for desktop computers, laptop computers, and related peripherals,
including maintenance and services.
This is the first amendment to the contract to request additional spending authority with Dell Marketing LP
which was originally approved by City Council in December 2019. Due to the unforeseen impact of the
COVID-19 pandemic, there was an immediate need and increase in spending for laptop computers & related
peripherals so City of Denton employees could continue to conduct business remotely from home. In
addition, construction for the Development Services Building and Police building construction was not
considered in our original estimate nor were the cost increases of computer equipment due to inflation.
This request for additional spending authority is to add 25% of the original contract value, which is
$625,000.00 for a not-to-exceed new contract total of $3,125,000.00.
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
On December 3, 2019, City Council approved a contract with Dell Marketing, L.P., in the not-to-exceed
amount of $2,500,000 (Ordinance 19-2810).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Dell Marketing, L.P., to continue purchasing desktop computers (PCs),
notebook PCs, peripherals, audiovisual equipment, maintenance, and services, in a not-to-exceed amount
of $625,000, for a total amended contract amount of $3,125,000.
PRINCIPAL PLACE OF BUSINESS
Dell Marketing, L.P.
Round Rock, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on December 2, 2024.
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance
Exhibit 3: Pricing Index
Exhibit 4: Amendment 1 Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.