Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 21, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HDR Architecture, Inc.,
for assistance in the creation of the Southeast Denton Area Plan for the Development Services Department
as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 8039 – Professional Services Agreement for professional services awarded to HDR Architecture,
Inc., in the not-to-exceed amount of $240,000.00).
INFORMATION/BACKGROUND
On March 22, 2022, City Council adopted an ordinance that approved an update to the city’s
Comprehensive Plan (Denton 2040 Comprehensive Plan). Throughout the Planning and Zoning
Commission and City Council work session presentations related to the update, Area Plans were discussed
as a solution to address local challenges and were identified as one of the Commission's and Council's
implementation priorities.
On April 5, 2022, City Council gave staff direction to proceed with the preparation of the top three identified
Area Plans: Northeast Denton, Southeast Denton, and an update to the Downtown Master Plan. At the
meeting, Council directed staff to proceed with the Northeast Denton and Southeast Denton Area Plans
simultaneously. Furthermore, on May 3, 2022, Council approved a budget amendment to fund the selection
of a consultant to assist staff in the preparation of Area Plans.
As part of the Denton 2040 Comprehensive Plan adoption, elected and appointed leaders and staff agreed
that further in-depth analysis was needed in specific areas to better refine the community’s vision, create
plans for future development, and determine infrastructure needs. Per the Comprehensive Plan Element 2,
Land Use (Action 2.17.1), Element 4, Community Character and Urban Design (Action 4.12.4), and
Element 7, Housing and Neighborhoods (Action 7.1.6), the City should create Area Plans to address
specific, localized challenges and preserve and enhance the character of distinct areas. Area Plans require a
detailed analysis of a defined, limited area, allowing for detailed study and community outreach to discover
specific goals, challenges, and opportunities at a neighborhood or district scale.
The Southeast Denton Area Plan grew out of these key actions within the Denton 2040 Comprehensive
Plan to partner with this historic community to establish a vision for the future and create implementation
strategies that will support residents and stakeholders while responding to recent development pressures.
The planning process must acknowledge Southeast Denton’s history, listen to the voices within the
community, and build consensus amongst the stakeholders to establish the community’s vision and goals
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
for the future. The outcome of the Area Plan must focus on how the residents, stakeholders, and City
collectively move forward for the advancement of the community as a whole by identifying those areas that
are important to the residents and stakeholders for preserving the current cultural character and land uses
and identifying areas where change can occur.
The preliminary Southeast Denton Area Plan proposed study area is generally bounded by McKinney Street
to the north, Bell Avenue and Dallas Drive to the west, Teasley Lane and Shady Oaks Drive to the south,
and Woodrow Lane to the east. The Area Plan study area is approximately 600 acres and contains
approximately 1,100 parcels. The study area demonstrates the initial boundary that staff has identified for
this project; however, the study area boundaries may be further refined during the course of the Area Plan
development and public engagement. Also, given the size of the study area, there shall be a consideration
for creating sub‐districts/areas as part of the Plan.
A key component of any Area Plan is public engagement, obtaining input and feedback from stakeholders
who will be affected by the recommended implementation strategies of the Area Plan. Additionally, since
this Area Plan will be a community-based plan, it is important that a variety of engagement methods are
utilized to seek feedback from stakeholders within the project area. Therefore, a Public Engagement Plan
will be included as part of the project development and will outline specific tools, methods, and timing for
all proposed engagement activities throughout the duration of the project. The Public Engagement Plan will
include focus topics and details on venue locations, dates, times, and City staff responsibilities. It will also
include opportunities for those that are not able to attend the events in person yet still be able to participate
and provide their input and feedback through other means. The Public Engagement Plan will include
methods and tools on how stakeholders are notified of the project, kept engaged, and how they are able to
obtain information throughout the entire Area Planning process. At a minimum, staff believes that public
engagement efforts will address the following topics, as well as any additional key topics that are identified
in the inventory and analysis phase of the project.
• Land Use
• Mobility
• Neighborhoods/Placemaking
• Parks, Recreation, and Open Space
• Economic Development
In addition, staff will host and maintain a project website for disseminating and collecting information,
including digital surveys, mapping exercises, project materials, and written updates/summaries after public
engagement milestones.
Lastly, throughout the planning process, the City Council will be involved and kept informed of any
important input and proposed recommendations. Throughout the process at key project milestones,
opportunities to present information to City Council for feedback will be held.
The timeline for this project should be approximately 12 months.
Request for Qualifications (RFQ) for professional services was sent to 1,244 prospective firms for these
services, including 46 Denton firms. In addition, the RFQ was placed on the Procurement website for
prospective respondents to download, and advertised in the local newspaper. Eight (8) proposals were
received, with seven (7) meeting specifications. References were checked, and proposals were evaluated
based on published criteria including method and approach, experience and comparable projects, references,
and experience of the project team. Based upon this evaluation, the recommended award is to HDR
Architecture, Inc., and is determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation: 906 – Architectural Services,
Professional; 918- Consulting Services
925- Engineering Services,
Professional; 926- Environmental &
Ecological Services
Notifications sent for Solicitation sent in IonWave: 1,244
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 150
SBE-Small Business Enterprise Invitations sent out: 494
Responses from Solicitation: 8
Responses Meeting Specifications: 7
RECOMMENDATION
Award a contract with HDR Architecture, Inc. for assistance in the creation of the Southeast Denton Area
Plan for the Development Services Department, in a not-to-exceed amount of $240,000.
PRINCIPAL PLACE OF BUSINESS
HDR Architecture, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
The Contract shall commence upon the issuance of a Notice to Proceed or Purchase Order by the City of
Denton and shall automatically expire upon completion of the work or receipt of the materials, and
acceptance by the City of Denton.
FISCAL INFORMATION
These services will be funded from Southeast Area Plan account 300138469. Requisition #159002 has been
entered into the Purchasing software system in the amount of $240,000. The budgeted amount for this item
is $240,000.00.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Julie Wyatt, 940-349-8585.
Legal point of contact: Marcella Lunn at 940-349-8333.